Personal Assistant

İşin təsviri

We are currently seeking a highly organized, detail-oriented, and tech-savvy Personal Assistant to support the Managing Director (Azerbaijan).
The ideal candidate will be proactive, adaptable, and capable of combining executive-level administrative support with process optimization and digital workflow management.
Location: Baku, Azerbaijan
Schedule: Full-time

Salary: 1200–1500 AZN

Key Responsibilities:

• Provide comprehensive administrative and operational support to the Managing Director in day-to-day tasks.
• Assist in managing workflows and ensure that all tasks and projects are completed on time and with attention to detail.
• Create, implement, and oversee automation systems to enhance the efficiency of internal processes and reduce manual work.
• Develop and implement digital solutions to optimize workflows, document management, and communication within the organization.
• Organize and manage internal document circulation, ensuring all documents are properly processed, filed, and easily accessible.
• Coordinate and monitor ongoing tasks and projects, ensuring all deadlines and objectives are met.
• Prepare, systematize, and analyze information for regular reports, analytics, and project updates.
• Provide the Managing Director with regular progress updates and highlight any potential issues or risks.
• Coordinate activities between internal teams and external contractors, ensuring smooth communication and issue resolution.
• Prepare accurate and up-to-date documentation, presentations, and reports for management review.
• Handle sensitive and confidential information with the utmost professionalism and discretion.

Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field (preferred).
• Minimum 2–3 years of experience as a Personal Assistant, Executive Assistant, Project Coordinator, or in a similar role.
• Strong organizational and multitasking skills, with the ability to manage various tasks simultaneously while maintaining a high standard of work.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook); familiarity with digital workflow or automation tools is a plus.
• Excellent communication and interpersonal skills.
• Experience in document management, report preparation, and process optimization.
• Fluency in Azerbaijani and English; knowledge of Russian is an advantage.
• Ability to handle confidential information professionally and maintain discretion at all times.
• High level of initiative, accuracy, and responsibility.

If you meet the above requirements and are eager to contribute to a dynamic, forward-thinking organization, we encourage you to apply and become part of our professional team.

Interested candidates can send their CV to the e-mail address in the Apply for job button.

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