HR & Document Controlling Assistant

İşin təsviri

Reports to: Head of General Department

Job Description:

• Handling intake, scanning, verification, and storing documents;
• Filing and archiving relevant documentation;
• Retrieving files for other employees and customers when / if needed;
• Designing templates for documents, file types, and document databases when needed;
• Controlling the flow of documents in and out of the department;
• Writing letters/e-mails to government officials when needed;
• Ensuring the secure destruction and disposal of sensitive documents;
• Updating and maintaining document management systems and physical records;
• Maintaining the security of confidential documents;
• Supporting internal and external HR-related inquiries or requests, as well as day-to-day HR & DC operations when needed;
• Calculating leave balances, updating leave schedules;
• Maintaining and updating digital and electronic records of employees;
• Assisting with the recruitment process by identifying candidates, performing reference checks, and issuing employment contracts;
• Scheduling meetings, interviews;
• Performing operations on EMAS sub-system when /if needed.

Essential Skills:

• Logical thinking;
• Ability to multitask;
• Ability to analyze, compare and make conclusions;
• Time management and organizational skills.

Requirements:

• University or College degree in Finance, Economics, Social Sciences or the related field;
• At least 1 year experience as a HR Assistant/Specialist is a must;
• Proficiency in Microsoft Office programs and software;
• Knowledge of HR procedures and EMAS sub-system;
• Knowledge of Russian and/or English is a must;
• Fair knowledge of the Labor Code of the Azerbaijan Republic is a must;
•  Knowledge of 1C is a plus.

Candidates fulfilling the above criteria should send their CV by clearly stating the “position” applied for in the subject to e-mail address.

Only the shortlisted candidates will be considered.

Email: [email protected] 

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