Driver / Admin Assistant

İşin təsviri

Job duties and responsibilities:

• Drive official vehicle as per schedule in Azerbaijan as well as abroad when needed in safe, reliable and secure manner, fully abiding all traffic regulations
• Meet official visitors at the airport when required 
• Log official trips, daily mileage, fuel consumption, transportation/ vehicle related expenditures, vehicle servicing, repairs, etc. and submitting logs to the Finance and Admin Officer on a timely basis
• Ensure day-to-day maintenance of the assigned vehicle; perform minor repairs and timely arrange for any other repairs necessary to keep the vehicle safe and technically sound at all times; maintain the vehicle in clean conditions
• Handle local and organizational formalities when involved in an accident
• Collect and deliver mail, documents, pouches, and other communications items from and to the office
• Assist in fulfilling vehicle management and maintenance related tasks 
• When needed, assist the Azerbaijan country team staff in performing clerical duties such as making and answering telephone calls, making photocopies, keeping records, prepare and complete various forms 
• Arrange procurement of office and pantry supplies 
• Assist Finance and Admin Officer in payment of bills
• Assist Finance and Admin Officer in overseeing the maintenance of office inventory on a regular basis, conduct and finalize overall inventory update. 
• Assume full responsibility for the customs clearance processes  
• Ensure full accountability and high autonomy in execution of the role. 
• To contribute to supply chain service improvement, good practice, continuous learning and knowledge sharing.
• Perform other duties as requested by the Program and Operations manager and/or head of country cluster.

Duties applicable to all staff:

• Actively work towards the achievement of the Federation Secretariat’s goals 
• Abide by and work in accordance with the Red Cross and Red Crescent principles
• Perform any other work-related duties and responsibilities that may be assigned by the line manager.

Position Requirements:

Education:

• Secondary education
• Relevant post-secondary training or diploma (preferred)

Experience:

• Minimum of 5 years’ experience in driving
• Valid international driving licence (manual gears)
• Previous experience working in a multi-cultural environment
• Clean driving record
• Previous experience within RCRC (preferred)

Knowledge and Skills:

• Strong communication skills
• Computer Literate: Knowledge of Word, Excel
• Ability to work under pressure and to deadlines
• Flexibility
• Accuracy and fine attention to detail
• Organised and self-starter in work prioritising
• Tact and diplomacy

Languages:

• Fluently spoken and written Azerbaijani
• Good command of English
• Good command of Russian (preferred)

Competencies (to be filled in by HR):

• Communication
• Collaboration and Teamwork
• Judgement and decision making  
• NS and Customer Relations 
• Building trust.

Email: [email protected]

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