Finance Administration Supervisor

İşin təsviri

DHL is present in over 220 countries and territories across the globe, making it the most international company in the world. With a workforce exceeding 340,000 shipping professionals, we provide solutions for an almost infinite number of logistics needs. DHL is part of the world’s leading postal and logistics company Deutsche Post DHL Group, and encompasses the business units DHL Express, DHL Parcel, DHL eCommerce, DHL Global Forwarding, DHL Freight and DHL Supply Chain.

DHL Global Forwarding – Industrial Projects, has been awarded a five year contract for the General Freight Forwarding Services for the BP operated assets in Azerbaijan,Georgia and Turkey.

We are currently looking for an experienced Finance Administration Supervisor to join our Baku office.

OVERALL ROLE

To ensure Safety is   number one priority
To manage the maintenance of Procedures and Operational systems for the Project Team in Azerbaijan
To manage the essential cost elements for the project for the preparation of invoices, revenue, travel & expenses.

Assisting the DHL/BP Project Team on Administration as and when required.
Assist DHL Project team on issues / initiatives
Reporting to Project Finance Manager

RESPONSIBILITIES & OBJECTIVES

To control sales and purchase ledgers and invoicing in conjunction with DHL UK/US accounting departments.
Receive sales invoices from UK & US and review for  accuracy of charges and ensure all relevant back up documentation is provided. 
Follow-up and chase any queries to resolution
Maintenance of DHL & BP databases as per the agreed invoice procedure
Prepare sales invoices to BP accordingly.
Load BP  invoices into backbone  system as per contract conditions.
Purchases. Check suppliers’ invoices for accuracy, back charge to clients as applicable in contract rates
Clients. Work with clients to resolve queries on sales invoices
Expedite payments and advise DHL UK  / US credit control of payment schedules.
Reporting. Provide monthly management reports as agreed with the  Project Directors & Managers.
Identify areas of adminstration  process flows where improvements can be made
Supervise local administration staff.
Ensure that administrative matters are dealt with in a timely manner

PEOPLE MANAGEMENT

Maintenance of administration procedures in a collaborative approach
Keep Project Managers informed of status of cost elements and administration procedural status
Keep the lines of communication open with BP and their officers

KEY CAPABILITIES

Finance Expereince
Strong interpersonal skills
Team builder
Tactful & Persuasive
Ability to summarise issues and provide clarity in writing on how to resolve
Excellent organizational and time management skills.
A working knowledge of quality management systems
Good written and spoken communication skills.
Very good command of English, Azeri and Russian.
Accuracy and attention to detail.
Pragmatic and process driven with a focus on deadlines whilst delivering results to a safe & high quality standard.
A calm and professional manner.
Strong team leadership
Excellent computer and administration skills. (Word/Excel/PowerPoint)
A flexible and adaptable approach to work.
Tact and discretion, for dealing with confidential information.

E-mail: [email protected]

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