Administrator, Purchasing and Contracts

İşin təsviri

Responsibilities & Duties:

• Administer and execute all steps of public procurement processes for the organization;
• Oversee the execution of tender related activities – planning, configuration, monitoring, and analysis;
• Implement all public tender methods from beginning to end;
• Configure public tenders on an e-tender.gov.az portal;
• Develop and implement effective Terms of Reference - “Şərtlər toplusu”;
• Monitor the tender submission process for formatting, completeness, consistency, and compliance;
• Submit required governmental reports and other necessary documentation;
• Create Purchase Orders, monitor all outstanding Purchase orders and Requisitions to ensure fulfillment or cancellation in the internal ERP system;
• Work closely with other department to understand their procurement needs, monitor collection, shipment, and delivery of goods;
• Negotiate and prepare contracts with a vendor;
• Prepare various monthly reports in internal ERP system;
• Participate in development of departmental policies and procedures.

Requirements: 

• Bachelor’s degree in BBA, finance, or other related fields. Master’s degree in related field preferred;
• Minimum 3 years’ experience as Procurement and Contract Specialist;
• Minimum 1-year experience in Public Procurement;
• Familiarity with using the e-tender.gov.az website;
• Excellent oral and written communication skills;
• Proficient in Microsoft Windows Office software (Word, Excel, Project);
• Skilled and effective negotiator;
• Proficiency in spoken, written Azerbaijani and English is essential;
• Excellent organizational and analytical skills;
• Knowledge of tracking, planning, scheduling;
• In-depth knowledge of procurement regulations, contract documents, and legal specifications;
• Ability to resolve consequences with a vendor;
• Understanding of contract terminology, competitive bids and meeting deadlines;
• Ability to work well with a team.

Please follow the link to apply for this position.

The deadline for application is December 7, 2023.

Only shortlisted candidates will be contacted for further recruitment processes.

ADA University offers a competitive remuneration package and attractive conditions of employment of a high standard. For more information about ADA University, please visit www.ada.edu.az.

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