Personal Assistant for CEO

İşin təsviri

Employer:  International Oil & Gas Trading Company
Position: Personal Assistant for CEO

Duties and Responsibilities

• Devising and maintaining office systems, including data management and filing;
• Arranging travel and accommodation
• Screening telephone calls, emails, faxes, enquiries and requests, and handling them when appropriate
• Meeting and greeting visitors at all levels of seniority
• Dealing with incoming email, faxes and post, often corresponding on behalf of their manager
• Producing documents, briefing papers, reports and presentations
• Responsibility for accounts and budgets
• Taking on some of the manager's responsibilities and working more closely with management
• Being involved in decision-making processes
• Assessment of the importance of materials and organizes documents
• Handles some matters personally and forwards appropriate materials to the administrator or executive and staff
• Maintaining and organizing diaries and planning and scheduling proper appointments and meetings
• Creating spreadsheets, composing correspondence, managing databases
• Creating presentations, documents, reports, and using digital graphics and desktop publishing software
• Conducting research and disseminating information through telephone, websites, mail services, and e-mail
• Maintaining and devising office systems, including filing, data management etc.
• Organizing and maintaining electronic and paper files and managing projects
• Conducting research on internet, operating, and troubleshooting new office technologies.

Skills and Specifications

• Proficient in typewriting and good at English and Russian grammar.
• Excellent interpersonal and customer service skills.
• Must be tactful in dealing with people.
• Discretion, good judgment ability, adaptable and versatile individual.
• Organizational skills or management ability.
• Initiative and ability to operate independently.
• A minimum of 2 years PA/secretarial experience at a senior level will be a great advantage
• Shorthand and excellent typing skills- Good computer literacy,
• Speed and accuracy essential. (MS Office, Excel, Powerpoint).
• Hardworking, Self-Learning, Bright, confident personality

Education and Qualifications

• High school graduate with basic office skills.
• Bachelor Degree in any field from an accredited university.
• Relevant training or certification in office administration is an added advantage.

Working schedule  Monday – Friday 09:00-18:00

E-mail: [email protected]     

 

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