PA to Operations Manager

İşin təsviri

Caspian Investment and Development Corporation (CIDC) Baku LLC is embarking on a major project in the production of fast moving consumer goods (FMCG) and the production of raw materials to facilitate this strategy with the development of a new plant.

Following successful commencement of Production the Baku based state of the art manufacturing works requires the assembly of a project team with high skill, proven potential and the ability to drive the vision of CIDC. 

We are currently looking for a PA to Operations Manager position.

The duties will include (but not limited to):

• Manage and maintain the Operation Manager’s diary and email account.
• Filter emails, highlight urgent correspondence and print attachments.
• Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive and ERP system.
• Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
• Conduct weekly diary meetings with the Operation Manager to discuss upcoming engagements, invitations and other requests.
• Schedule on behalf of the Operation Manager meetings between the departments` senior representatives.
• Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the Operation Manager match his requirements.
• Filter general information, queries, phone calls and invitations to the Operation Manager by redirecting or taking forward such contact as appropriate.
• Ensure the Operation Manager is fully briefed on, or prepared for, any engagements he is involved in.
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the Operation Manager.
• Prepare correspondence on behalf of the Operation Manager, including the drafting of general replies.
• Preparing the presentations for Top Management
• Prepare minutes of meetings as required and complete research on behalf of the Operation Manager.

Skills and requirements

• Higher Education in Business Administration
• Established PA experience within a large complex organisation
• Well organized with the ability to be flexible in prioritizing deliverables and planning accordingly
• Proven ability to meet tight deadlines and prioritize work when under pressure
• Excellent communication skills with the ability to build strong relationships and deal with people at all positional levels
• Flexible and proactive, with the ability to use initiative and anticipate and meet the needs of the Operation Manager
• The ability to handle sensitive confidential information and gain trust, demonstrating professional attitudes and behaviours at all times
• Extremely high attention to details
• Strong IT and ERP system skills

Please send your CV and covering letter to [email protected]  or apply through cidc.az highlighting the position you are applying for in the subject title.

Deadline for CV submission: 20th December 2014

Caspian Investment and Development Corporation (CIDC) tərəfindən digər vakansiyalar

• Personal Assistant to General Director
• Chief Accountant
• Junior Lawyer
• Lawyer
• Procurement Assistant (Spare parts and Raw materials)