Executive Assistant

İşin təsviri

Responsibilities:

• Responsible for preparation and management of official visits of the Executive both in overseas locations and for guests visiting Baku according to protocol requirements;
• Responsible for overseeing the management and scheduling of guests travel and itinerary including arrangements of flight tickets, hotel reservation, visa support, VIP and sightseeing;
• Oversees the calendar of the Executive by organizing, coordinating and making arrangements for meetings, conferences and all relevant events, including scheduling rooms, food service, travel and housing for internal and external contacts;
• Is able to provide translation and interpreting services for the Executive in Azeri, Russian and English
• Keep track of all translated documents and maintain electronic data base of them;
• Provide consecutive and simultaneous interpretation during meetings, negotiations and in conversations with colleagues, clients and special guests;
• Reviews and answers correspondence related to the Executive to the highest professional standards;
• Is able to handle and arrange all follow up and action points from all engagements of the Executive, also to the highest professional standards;
• Ensures that applications and inquiries from citizens, state authorities, companies, enterprises and organizations with regard to the area of activity are considered according to the legislation;
• Ensure guests meeting with the Executive receives the highest standards of hospitality and care
• Writing detailed action-oriented reports, executive summaries and all related collateral
• Manage the Executive 's diary
• Participation in organizing corporate events for the Executive
• Manages special ceremonies for the Executive if necessary, including scheduling events, determining need for audio visual equipment, interpreter, decorations, awards, etc., gathering biographies and guest information, preparing agendas;
• Additional tasks as requested
• Upholds the highest standards of confidentiality

Requirements:

• Education up to masters degree is desirable
• Experience in working in a business environment with exposure to negotiations/deal processes
• Presents himself/herself as a true professional in appearance, verbal and written presentation
• Ideally 2 years of work experience in a professional environment with exposure to international businesses
• Strong communication skills, time management, stress management, organization skills
• Excellent Azeri, Russian and English (both written and oral)
• Power point, word, excel, outlook
• Ability to travel outside of country for long-term period

If you are interested, please send your CV to e-mail.

tərəfindən digər vakansiyalar

• Куратор по работе с пациентами
• İngilis dili müəllimi
• Ofis Meneceri
• Reception
• Mühasib