Personal Assistant

İşin təsviri

Position Summary:

• The role of a personal assistant is to free an executive's time from organizational and administrative tasks so that they can spend maximum time on strategic tasks.

Job Duties:

• Perform administrative work, including scheduling, maintaining files;
• Reminding the manager/executive of important tasks and deadlines;
• Answer telephone calls and provide needed information;
• Organizing and maintaining personnel records;
• Checking time sheets;
• Manage diary and schedule meetings and appointments;
• Assist in the preparation of meeting agendas, presentation materials, briefing papers, reports etc., in advance of meetings or events;
• Translation of mails / documents / presentations into Azer / Russian languages.
• Other duties required by Line Manager.

Accountability:

• Accurate personnel data record to ERP system
• Responsible for scheduling meetings, managing the executive's business calendar 
• Keep confidentiality

Typical Skill Requirements:

Experience:

• 3+ years’ related administrative experience;
• Previous experience in similar role is an asset
• Excellent secretarial skills, including fast, accurate minute taking and typing
• Experience of managing a complex and changing diary with attention to detail and the ability to work speedily and accurately

Language Skills:

• Advanced knowledge of Azerbaijani, English & Russian

Technical Skills:

• A knowledge of standard software packages and the ability to learn company-specific software if required.

Equpment Skills:

• Excellent IT skills including Word, Excel and PowerPoint. 
• Familiarity of SAP an advantage
• Experience with office equipment 

Soft Skills:

• Excellent organizational skills, with an ability to prioritize important projects
• Flexible thinking;
• Organizational and time-management skills to meet deadlines. 
• Teamwork skill;
• Problem solving skill;
• Data-driven mindset.
• An analytical aptitude
• Work effectively under pressure. 

Other:

• Strong phone, email and in-person communication skills
• Discretion and trustworthiness
• Flexibility and adaptability
• Good oral and written communication skills
• Organizational skills and the ability to multitask
• The ability to be proactive and take the initiative
• Tact and diplomacy
• Communication skills

Training & Education Needed:

• Bachelor’s Degree in any relevant field;

Application Procedure:

Interested candidates should submit CV's in English and indicate the position applying for in the Subject line.

The above vacancy is addressed to nationals of Azerbaijan or with permanent residency in Azerbaijan. All eligible applications for the advertised post will be assessed and given equal opportunities. 

Email: [email protected]

Production Company tərəfindən digər vakansiyalar

• Head of Country Sales Department
• HR Team Administrator
• Senior Procurement Specialist
• Tax Specialist
• Recruitment (Talent Aquisition) Lead