Admin Assistant

İşin təsviri

Key Accountabilities

- Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.
- Ensure that all messages for colleagues via telephone, email and in person are properly forwarded
- Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations.
- Manage the incoming and outgoing mail and couriers. Responsible in the booking of couriers and ensure that the outgoing mails reach their destination successfully.
- Ensure that the reception area is tidy and welcoming, and information within the reception is up to date.
- Transmit information or documents to customers or employees based out of other locations using couriers or internal mail transfer.
- Process and prepare memos, correspondence, travel vouchers, or other documents.
- Assign meeting rooms for corporate office staff and visitors as per request
- Provide information about establishment, such as location of departments or offices, employees within the organization, or services provided.
- Perform administrative support to the office administrator
- To maintain the file of stationery requisition forms, update stock records monthly.
- To maintain a record of document transmittal in a chronological order.
- Communication and Working Relationships
- Interacts with all POML departments and office Visitors

Qualifications, Experience & Skills

• Bachelor’s Degree
• Minimum 1-year experience in a similar role
• Good English, Azeri and Russian.
• Excellent computer skills.
• Good communication
• Good organizational skills

Candidates who meet the requirements above can submit their CVs through link below by specifying the Job Title in the keyword line.

https://career22.sapsf.com/sfcareer/jobreqcareer?jobId=442&company=topazenerg
Only shortlisted candidates will be invited to the further stages of the recruitment process.

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