Office Secretary - Temporary (January -May)

İşin təsviri

Office Secretary - Temporary

We are looking for a temporary replacement for Office Secretary. She will be working with the project staff. 

Duration: From the 1st of January until the end of May, 2021.

Her English language skills must be good and she must be well known with Word and Excel. It is also a big preference if she is known with visa application procedures.

We are having a project and the activities for the replacement will consist of:

• Arrange hotel accommodation and pickup of the arriving people to hotel
• To arrange the local registration of the arrived crew and project staff at the post office.
• To arrange letters to the different state organizations, companies;
• To arrange LOIs (for multiple entry business visa valid for 1 year with 180 days stay) for the crew and the project staff through the Ministry of Foreign Affairs;
• To send the received LOIs to Visadesk of Company for their further action on visa arrangement;
• To receive the flight details and prepare travel schedules and send to all related people;
• To communicate with the BCD travel agency and mutually arrange tickets for the management or the crew / project staff;
• To arrange the local registration of the crew and project staff at the official website of State Migration Service.
• To arrange local telephones and Sim cards for the project staff and the vessel crew
• To arrange medical insurance for the main staff and the crew members at the International SOS Clinic;
• To check and sign (upon arrival and departure) the Business Trip Cards for the crew and project staff arrived on business visa;
• To arrange the registration of the rented company cars at website and send an official letter about the people driving them with attached PoAz provided from the company;
• to prepare timesheets for the local staff and provide to the management;
• To arrange the proper function of the printers, server and order cartridges and drums for them and order office stationery.

Interested candidates should send their CVs with photo noting their salary expectation to [email protected] indicating the title of position in the subject line of their message.
Otherwise your candidacy will not be considered.