Project Associate

İşin təsviri

Special Vacancy Notice

SVN Number AZVN2017-09

Position Title: Project Associate

Duty Station: Baku, Azerbaijan

Classification: General Service Staff, Grade G5

Type of Appointment: Special Short Term, with possibility of extension

Estimated Start Date: As soon as possible

Closing Date:   October 17, 2017

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

On 1 September 2014, IOM will begin implementing the Consolidation of Migration and Border Management Capacities in Azerbaijan (CMBA) Project with the financial support of the European Union. The project aims to enhance the capacities of Azerbaijani authorities in the area of migration and border management in line with relevant EU-Azerbaijan Agreements, in particular the Visa Facilitation and Readmission Agreements.

Under the overall supervision of the Chief of Mission and the direct supervision of the Project Coordinator, the successful candidate will provide assistance in the implementation of projects.

Core Functions / Responsibilities:

1. Regularly research, follow-up, compile, analyse and share information and data on national, regional and international developments, reports, legislation and other relevant documentation on migration relevant to the work of IOM Azerbaijan. Note and highlight noteworthy issues and propose actions especially in the field of migration and border management and provide inputs to project development.
2. Support the implementation of activities of the Immigration and Border Management (IBM) project(s); assist in the day to day activities and administrative processes; report regularly on the challenges and progress recorded in realization of activities.
3. Assist coordinating all logistical and administrative arrangements of project activities such as conferences, trainings, workshops, study/field visits, research, etc.
4. Actively participate and contribute to project activities by acting as event moderator, prepare and deliver presentations and respond to questions of the participants etc.
5. Support the resource management of the project(s) via assisting procurement of services, supplies, equipment and of payments; follow up project expenditures in close coordination with the RMO office.
6. Draft various project related correspondence (programs of activities; list of participants; invitation letters, activity reports etc.).
7. Assist preparing the Terms of References, deliverables, and conditions of the consultancy contracts of the consultants working in the project.
8. Draft project reports such as inception, progress, final etc. as well as analytical notes of meetings, development of research reports, briefing notes, policy papers, and other materials as required.
9. Draft minutes of internal or external meetings and follow up on required actions.
10. Assist in collaborating and communicating actions with the beneficiary, donors and other stakeholders of the project
11. Maintain systematic and updated filing of the project related documents, archive project-related files.
12. Carry out informal translation/editing of daily correspondences and project related documents, reports if requested by the supervisor.
13. Assist or support mission’s travel arrangements (ticket booking, security clearance, preparing travel orders/records, administration requests such as advance/settlement and other general payments etc.).
14. Participate in the events on migration and border management organized by the national, international organizations and UN as required by the supervisor.
15. Undertake duty travel as may be required.
16. Perform other duties as may be assigned.

Required Qualifications and Experience

Education

• University degree in Social Sciences preferably law, sociology, social anthropology, political science, economics or a related field from an accredited academic institution with at least three years of relevant professional experience in immigration and border management, project development and project implementation; or
• Completed High School degree from an accredited academic institution, with at least five years of relevant professional experience.

Experience

• Experience in migration and relevant national/regional/international policies.
• Prior experience in functions relating to project development and  implementation.
• Experience in liaising with governmental and diplomatic authorities, other national / international institutions
• Experience working in the region an advantage.
• Experience in working for the programmes/projects on borders an advantage
• Experience in drafting reports, writing papers, briefings.

Languages

Fluency in English  and Azerbaijani  is required.

Russian is an advantage.

Required Competencies

Behavioural

The incumbent is expected to demonstrate the following competencies:

• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others.
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism -  displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested candidates are requested to submit their application including the most recent CV with a cover letter in English by indicating name of the position applied with its SVN number in the subject line of the e-mail to [email protected] by the end of 17 October 2017.

Please note that only shortlisted candidates will be contacted.

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