Office Manager

İşin təsviri

Office Manager

Salary band: 4
Professional 4A
Reports to: Dr. Oliver Kögler
Deputy: Hans-Joachim Lipp (AV)

A. Programme Description

The programme “Sustainable management of biodiversity in the Southern Caucasus” is a German/Azerbaijanian technical cooperation programme implemented by the Deutsche Gesellschaft für Internationale Zusammenarbei (GIZ) GmbH on behalf of the German Federal Government.
The biological and agricultural variety of our habitats is a vital basis of life and livelihood for all. That is why we conserve and protect it. The Southern Caucasus is one of only two regions located in Europe of internationally acknowledged exceptional biodiversity. However, over-use of the forests, overgrazing of pasture land and poaching jeopardise the richness of the biodiversity, and impair the bases of subsistence and income of the rural population in Azerbaijan, Georgia and Armenia.
With this regional programme we are contributing to reforming selected legal frameworks, to strengthening the capacities of the Ministries of the Environment, to human resources development within and outside the Ministries of the Environment, and to communicating matters of importance concerning the environment. On a local level, we create conditions and structures for sustainable management of the biodiversity in commercial forests and in protected areas.

The programme’s second phase (Oct 2011 – Sep 2015) will comprise 4 different components:

Component 1: Support of the revision of the National Biodiversity Strategy and Action Plan (NBSAP)
Component 2: Sustainable Forest Management
Component 3: Sustainable Farming and Wild Collection
Component 4: Regional Exchange on Conserving Biodiversity

B. Responsibilities

The position holder is responsible for:

1. Administration of the Programme’s Baku office, including the preparation of contracts and procurement of equipment. The position holder will be supported by an office assistant (minor secretary work).
In this context, the position holder fulfils the following tasks:

Tasks

1. Core scope of tasks

The position holder will:

 Support the program in all administrative matters according to GIZ rules and regulations
 Prepare low-value contracts and the procurement of low-value materials and equipment
 Keep the program’s cash book
 Process vouchers for the bookkeeping
 Organize the filing of documents
 Coordinate with the GIZ country office and the regional program office in all administrative matters

2. Other duties/additional tasks

The position holder will:

 Support the communication with local partners and authorities by conducting telephone calls, and preparing formal correspondence and emails.
 Maintain a Microsoft Office Outlook team-calendar for the coordination of all team members major activities, holidays and duty travels.
 Maintain an address book with all contact details for all associates of the program.
 Provide support to the team leader and other team members in administrative and organisational matters.
 Participate in trainings.

C. Required qualifications, competences and experience

Qualifications

 University degree in a relevant subject or equivalent qualification
 Additional training in the subject

Professional experience

 At least five years of professional experience in administration
 Experience with international development cooperation

Other knowledge, additional competences

 Very good language skills in Azerbaijani and English, preferably also in German and Russian
 Excellent knowledge of MS Office

If you fulfil the required qualifications and are interested in the position please send your letter of motivation and CV to [email protected] until 15.10.2014

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