Junior Procurement Professional – part time position
Reports to: Head of Finance and Administration
A. Responsibilities
The junior procurement professional provides support in
dealing with all questions arising in this area
identifying relevant problems and issues and assisting in formulating implementation-oriented solutions
further developing instruments and assisting in introducing innovation and change
managing knowledge by disseminating and documenting know-how, experience and information
The junior procurement professional performs the following tasks:
B. Tasks
1. Purchasing, procurement
The junior procurement professional
in accordance with GIZ regulations and possibly in consultation with Head Office, assists with local procurement of materials and equipment, invitations to tender and order processing
maintains data relevant for procurement and tenders in ProSoft
assists with checking invoices for goods, vouchers, payment instructions and complaints
assists with the safe transport of goods to destination
assists with processing claims for damage to goods
documents and files completed order transactions in reference files or in DMS in line with GIZ’s filing rules
2. Customs declarations
The junior procurement professional
assists the officer in processing customs declaration procedures (duty-free import of goods, entering information in customs declaration database, producing statistics)
assists with checking ship consignments
assists with monitoring clearing of goods
assists with organising and coordinating collection of goods
3. Vehicle registration
The junior procurement professional
participates in the entire process of vehicle registration (initial registration and documentation of both private and official vehicles, tax and insurance issues with project vehicles), new registrations and insurance
assists in forwarding registration and insurance papers to the responsible project/programme staff
assists with processing accident insurance claims against local and German insurance companies, in cooperation with GIZ Head Office
4. Administrative services
The junior procurement professional
provides input to information for GIZ staff in the country on customs issues for private goods, vehicle registration and insurance for private cars, and the GIZ office service package for outward travel
5. General tasks
The junior procurement professional
participates in tenders, in concluding service agreements, and in the purchase of materials and equipment, advises the officer responsible for the contract and cooperation, and participates in entering into and processing financial agreements
organises distribution of office funds and other office supplies
6. Other duties/additional tasks
The junior procurement professional
maintains the inventory list for the office
performs other duties and tasks at the request of management
C. Required qualifications, competences and experience
Qualifications
BA/MSc in business management with a focus on finance, controlling, purchasing or contract management or similar area
Professional experience
initial experience (internship or similar) in this area
Other knowledge, additional competences
outstanding working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
very good knowledge of the European language widely used in the country, ideally a knowledge of German
willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
Qualified candidates are kindly asked to send their applications by e-mail to: [email protected]
Please indicate the name of the position (Procurement Professional) you are applying for in the subject line of the email.
Application deadline: 02.03.2020
Please be advised that only shortlisted candidates will be invited to the interview