Engineering Administrative Assistant

  • Fairmont Baku
  • Elanın qoyulma tarixi: 29.02.2024
    Vakansiyaya müraciət tarixi bitmişdir.

İşin təsviri

Job Function:

  • To support in the execution of works related to the daily activities of the Department of Engineering
  • To participate in the weekly meetings of the Department of Engineering, negotiation meetings, and, if necessary, in the meetings related to the order of banquet events;
  • To ensure the design and organization of the meetings of the Department of Engineering and to prepare detailed minutes of the meeting;
  • Prepare the requisites when necessary, monitor the order and payments;
  • Supervise the tracking and keeping of all necessary documents related to the activity of the department's staff in a personal file;
  • To ensure the ordering and purchase of relevant supplies for the Office/Department;
  • To provide employees of the Department of Engineering with daily general hotel news;
  • Working in the "Opera" program, getting information about the hotel rooms from the system;
  • Prepare service and purchase and sale contracts of the Department of Engineering and submit them to the relevant department;
  • Assist hotel staff and Guests in a courteous manner and ensure proper coordination;
  • To support other employees of the department in the daily activities of the department;
  • To assist the department's recruitment process, preparation of work and attendance schedule, vacation planning;
  • Attend weekly Department meetings, daily meetings and trainings;
  • Observing the rules of conduct in the hotel area (observing silence, not using unethical words);
  • To perform other duties determined by the direct manager;
  • Prepare and submit all reports directly to the manager during the period of duty;


  • Fluent Azerbaijani language
  • English and Russian (desirable)
  • Secondary education
  • Higher education (desirable)
  • At least 2 years of experience in the hotel field
  • Having the ability to quickly and appropriately choose and evaluate alternatives
  • Ability to work well in stressful and intense situations
  • Dynamic, willing to learn
  • Having the ability to undergo training
  • Computer skills: Word, Excel and Outlook.


Interested candidates may send their CVs to e-mail.

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