Engineering Administrative Assistant

İşin təsviri

Job Function:

• To support in the execution of works related to the daily activities of the Department of Engineering
• To participate in the weekly meetings of the Department of Engineering, negotiation meetings, and, if necessary, in the meetings related to the order of banquet events;
• To ensure the design and organization of the meetings of the Department of Engineering and to prepare detailed minutes of the meeting;
• Prepare the requisites when necessary, monitor the order and payments;
• Supervise the tracking and keeping of all necessary documents related to the activity of the department's staff in a personal file;
• To ensure the ordering and purchase of relevant supplies for the Office/Department;
• To provide employees of the Department of Engineering with daily general hotel news;
• Working in the "Opera" program, getting information about the hotel rooms from the system;
• Prepare service and purchase and sale contracts of the Department of Engineering and submit them to the relevant department;
• Assist hotel staff and Guests in a courteous manner and ensure proper coordination;
• To support other employees of the department in the daily activities of the department;
• To assist the department's recruitment process, preparation of work and attendance schedule, vacation planning;
• Attend weekly Department meetings, daily meetings and trainings;
• Observing the rules of conduct in the hotel area (observing silence, not using unethical words);
• To perform other duties determined by the direct manager;
• Prepare and submit all reports directly to the manager during the period of duty;

Qualification:

• Fluent Azerbaijani language
• English and Russian (desirable)
• Secondary education
• Higher education (desirable)
• At least 2 years of experience in the hotel field
• Having the ability to quickly and appropriately choose and evaluate alternatives
• Ability to work well in stressful and intense situations
• Dynamic, willing to learn
• Having the ability to undergo training
• Computer skills: Word, Excel and Outlook.

Interested candidates may send their CVs to e-mail.

Fairmont Baku tərəfindən digər vakansiyalar

• Ofisiant
• Reservations Coordinator
• Butcher
• Hostess
• Chef De Partie