Office Manager

İşin təsviri

Key Responsibilities:

• Event management: logistics, registrations, materials, catering, follow up, etc.;
• Purchasing office supplies and equipment and maintaining proper stock levels;
• Producing reports, composing correspondence, and drafting new contracts;
• Creating presentations and other management-level reports;
• Monitor office expenditures and handle all office contracts (rent, service etc.);
• Perform basic bookkeeping activities and update the accounting system;
• Partner with Finance and HR to update and maintain office policies as necessary;
• Manage reception and internal distribution of mailing and courier;
• Help in planning in-house or off-site activities, like company events, meetups and conferences
• Office admin tasks: welcome guests, arrange meeting rooms, prepare meetings;
• Assis in vendor relationship management;
• Prepare, manage and review the provision of high-level communications and correspondence including briefings, reports, submissions and notes to ensure the comprehensiveness, accuracy and timelines of written information;
• Research and prepare strategic advice, information and reports on planning and operational matters to facilitate informed decision making and planning;
• Contribute to projects to support the achievement of organization level strategic and operational objectives;
• Fulfill duties as assigned by the director or the authorized person;

Qualifications:

• Education in the Business Administration, Management or related fields (BSc/ BA, MSc/MA or MBA);
• Minimum 1 year of experience in related roles;
• A creative mind with an ability to suggest improvements; 
• Desire to advance career in HR, Project Management or Finance;
• Knowledge of an English language (at least intermediate level), Russian is desired;
• Proficiency in software applications;
• General computer skills including Microsoft Word, Excel, PowerPoint;
• Proven ability to work collaboratively well with diverse groups;
• Strong organization skills, detail-oriented, and efficient;
• Knowledge of office management responsibilities, systems and procedures; 
• Excellent time management skills and ability to multitask and prioritize work;
• Excellent written and verbal communication skills;
• Basic knowledge of accounting, data and administrative management practices and procedures; 
• Knowledge of business and management principles;
• Working knowledge of office equipment (e.g. optical scanner);
• Attention to detail and problem-solving skills;
• Preference will be given to those with MBA education and Project Management activities.

Benefits and conditions:

• Official employee registration;
• A fun, fast-paced experience that will allow you to grow as a professional;
• Well- organized work environment;
• Chance to broad practical knowledge about General Management, Human Resources, Project Management and Accounting;
• Continue learning and personal development;
• Improve your communication, language, management skills;
• Lunch payment is partly covered;
• Corporative number;
• Work shift: Monday-Friday, 9.00-18.00 (full-time)
• Salary: Depends on candidate’s background and knowledge

Application Process:

To apply for this opportunity, please send your CV quoting the position name “Office Manager”  in the subject line until 21.07.2023. Only shortlisted candidates will be contacted. 

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