Office Manager

  • Elanın qoyulma tarixi: 21.06.2023
    Vakansiyaya müraciət tarixi bitmişdir.

İşin təsviri

Key Responsibilities:

  • Event management: logistics, registrations, materials, catering, follow up, etc.;
  • Purchasing office supplies and equipment and maintaining proper stock levels;
  • Producing reports, composing correspondence, and drafting new contracts;
  • Creating presentations and other management-level reports;
  • Monitor office expenditures and handle all office contracts (rent, service etc.);
  • Perform basic bookkeeping activities and update the accounting system;
  • Partner with Finance and HR to update and maintain office policies as necessary;
  • Manage reception and internal distribution of mailing and courier;
  • Help in planning in-house or off-site activities, like company events, meetups and conferences
  • Office admin tasks: welcome guests, arrange meeting rooms, prepare meetings;
  • Assis in vendor relationship management;
  • Prepare, manage and review the provision of high-level communications and correspondence including briefings, reports, submissions and notes to ensure the comprehensiveness, accuracy and timelines of written information;
  • Research and prepare strategic advice, information and reports on planning and operational matters to facilitate informed decision making and planning;
  • Contribute to projects to support the achievement of organization level strategic and operational objectives;
  • Fulfill duties as assigned by the director or the authorized person;



  • Education in the Business Administration, Management or related fields (BSc/ BA, MSc/MA or MBA);
  • Minimum 1 year of experience in related roles;
  • A creative mind with an ability to suggest improvements; 
  • Desire to advance career in HR, Project Management or Finance;
  • Knowledge of an English language (at least intermediate level), Russian is desired;
  • Proficiency in software applications;
  • General computer skills including Microsoft Word, Excel, PowerPoint;
  • Proven ability to work collaboratively well with diverse groups;
  • Strong organization skills, detail-oriented, and efficient;
  • Knowledge of office management responsibilities, systems and procedures; 
  • Excellent time management skills and ability to multitask and prioritize work;
  • Excellent written and verbal communication skills;
  • Basic knowledge of accounting, data and administrative management practices and procedures; 
  • Knowledge of business and management principles;
  • Working knowledge of office equipment (e.g. optical scanner);
  • Attention to detail and problem-solving skills;
  • Preference will be given to those with MBA education and Project Management activities.


Benefits and conditions:

  • Official employee registration;
  • A fun, fast-paced experience that will allow you to grow as a professional;
  • Well- organized work environment;
  • Chance to broad practical knowledge about General Management, Human Resources, Project Management and Accounting;
  • Continue learning and personal development;
  • Improve your communication, language, management skills;
  • Lunch payment is partly covered;
  • Corporative number;
  • Work shift: Monday-Friday, 9.00-18.00 (full-time)
  • Salary: Depends on candidate’s background and knowledge

Application Process:

To apply for this opportunity, please send your CV quoting the position name “Office Manager”  in the subject line until 21.07.2023. Only shortlisted candidates will be contacted.