Administrative Assistant 1

İşin təsviri

About the Job:

• The Administrative Assistant 1 provides secretarial and/or administrative support to the multidisciplinary Access to Education program. Based in Baku with travel to the field.

Duties and Responsibilities:

• Updates and retrieves data in/from specialized tools and databases.
• Creates and maintains paper or electronic files up to date, including Team Space.
• Follow-up on specific processes.
• Drafts and finalizes correspondence, internal presentations, meeting minutes and other documents; shares information among stakeholders. Includes translation between Azerbaijani and English.
• Updates the timeline, tables and charts, schedule and other tools and ensures invoices and tenders are followed up on.
• Prepares for meetings by setting up rooms and materials, including technical set-up for conference calls, presentations and video conferences.
• Represents the ICRC and Access to Education program through direct contact with beneficiaries and stakeholders.
• Supports regular data collection both remotely (phone) and in person with beneficiaries and caretakers.
• Carries out administrative tasks such as making photocopies, destroying documents and managing stationary stocks.
• Applies information-management instructions and ensures compliance with procedures.

About you:

• High school diploma or equivalent training. Bachelor's degree an asset.
• Two years' experience in an administrative or project management position.
• Motivation to progressively advance your career in the humanitarian sector.
• Excellent level of Azerbaijani good command of English. Russian an asset.
• Computer skills, including Microsoft Office suite.
• Knowledge of data collection tools and software plus.

What we offer:

• A dynamic and challenging work setting in the humanitarian environment.
• Training and development opportunities.
• A competitive salary plus benefits based on the ICRC Compensation and Benefits framework.

Interested?

Yes? Then apply!

You may apply by sending your CV (in English), a cover/motivation letter (in English), and scanned copies of relevant diplomas/certificates. Your application should include contact details of three professional referees, as well as your salary expectation.

https://www.careers-page.com/icrc-az/job/L5YWW9RR

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