Junior Contracts Administrator

İşin təsviri

Position: 

Junior Contracts Administrator

Qualifications & Experience:

Education:                     

Bachelor or Master in law

Work Experience:           

0-2 years

Knowledge of Languages:

English (fluent), Azerbaijani (fluent), Russian (fluent) - preferable,
                                             

Other skills/Certificates Required:
            
Basic knowledge of O&G offshore industry.
Basic knowledge of contracting practices. The candidates having experience in procurement, administration, engineering, etc. would also be considered.
Be fluent in standard software for PC such as MS Office;
Professional personal presentation;
Flexible;
Good communication

Mission: 

• Get familiar with the contract terms and how to identify areas of possible risks and opportunities related to the application of contract clauses
• Provide assistance to contract administration activities, in support to all aspects of the contract during the execution phase with the objective of contributing to maximise project revenues
 

Responsibilities:
 

Perform specific tasks and duties in support of the following:

• Transfer originals of contractual documents to proper function(s), in accordance with the applicable procedures. Ensure that contractual information used by the project team is accurate and up-to-date
• Liaise with project team, participate to meetings, examine drafts, revise and file all correspondence having a contractual relevance exchanged during project execution with clients, partners, subcontractors and authorities
• Advise the Project Manager on aspects of Project execution which deviate from contract requirements
• Manage the change order process from identification to resolution of change: prepare, interfacing with involved functions, and negotiate any claims against or from client, joint-venture partners and subcontractors
• Check that milestone completion notices and other documents required for payment meet contractual requirements, as required by the AFC function
• Ensure in liaison with the other functions that the required insurance coverage is timely put in place and that required insurance certificates are provided/obtained from vendors, subcontractors and joint-venture partners
• Assist the Project Manager whenever a loss and/or damage falling under an insurance programme occurs. Subsequently follow up the evolution of the loss, providing support for the orderly build-up of the documentary evidence to be used to substantiate the insurance claim and attending the negotiations with the loss adjuster in conjunction with the relevant Insurance function
• In coordination with the Project Manager, attempt amicable resolution of disputes with client, partners and subcontractors. Provide support to the Litigation function in case of legal proceedings or arbitration
• Participate to Contract Close-out and end-of-project reporting to client, partners and internally. Organise contractual and commercial part of final report to client. Coordinate commercial part with technical part
• Manage and coordinate (at headquarter/site Company level) contract administration activities, ensuring that projects are properly staffed with adequate contract administration resources
• Manage, coordinate and supervise contract administrators, giving assistance and advice when necessary. Monitor and verify that contract administration activities are properly performed
• Ensure necessary liaison with other competent Saipem functions, in particular with AFC, Insurance, Procurement and Risk functions
• Ensure regular reporting as required
• Ensure, for the area in own remit, that the relevant Golden Rules and Silver Guidelines are implemented
• Ensure collection and sharing within the Legal function of lessons learned, feedbacks and returns of experience on problems/criticalities encountered during project execution.

Email:      [email protected]

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