Office Coordinator

İşin təsviri

What you'll do:

• Manage vendor relationships and agreements for office equipment, furniture; manage layout and accommodation of offices and general office security; safety and emergency planning and management
• Manage all required administrative services such as Event and Procurement Coordination
• Administer firm-wide, regional and office-specific policies; recommend and implement changes and improvements
• Responsible for office cost management: monitor budget variances and effectively control costs including those related to admin personnel management, materials, supplies, space and equipment
• Manage the maintenance of facilities and all engineering systems, communicate with landlord
• Manage reception and vendors like cleaning, coffee lady, engineers
• Additional administrative responsibilities as required

You're good at:

• Leadership qualities with willingness to take a hands-on approach and ability to excel in a large company culture while functioning in a small team
• A solid business partnership with excellent communication and strong conflict handling skills, and the ability to dialogue and communicate at all levels of the organization
• Technical / functional Office Manager's expertise, customer and business focus
• Problem-solving and decision-making, with a ‘can do’, pioneering attitude and tenacity to find solutions to drive change
• Clarity and professionalism in communication, interpersonal, teaming and leadership skills
• Building strong relationships and collaboration/consensus across teams and decision makers
• Patience, maturity, and sensitivity to listen to and deal with complex or emotional issues
• Organization, with strong ability to plan ahead and manage large number of initiatives in parallel
• Professional, impartial and confidential attitude with strong values and ethics

You bring (Experience & Qualifications)

• University Degree
• At least 5 years of work experience, preferably in Office Management, in an international, multinational professional services firm or consulting
• Fluency in English, Azerbaijan
• Ability to handle difficult situations with poise, understanding, and tact
• A high degree of flexibility in a fast-paced environment
• Ability to manage various administrative issues and address any team-related concerns
• Display service-oriented behavior responding to customer needs
• Successfully handles multiple projects in varying disciplines simultaneously, flexible and open toward new ideas and change

You'll work with:

Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs.

Email: [email protected]

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