Project Assistant

İşin təsviri

Core Functions / Responsibilities: 

• Assist inorganizing the remittances related project activities based on the agreed action plan under the overall supervision of the Chief of Mission;
• Liaise with main stakeholders and partners to contribute towards networking and effective engagement in the project implementation processes, Monitor activities are conducted in accordance with the project indicators, project budget and aligned with the objectives of the projects; inform the CoM of any deviations and suggest necessary actions;
• Support the coordination with Ministry of Economy, State Committee on Work with Diaspora of the Republic of Azerbaijan and banks and other partners from private, public and civil sectors on implementation of project related activities;
• Participate in a working group comprising of the relevant government officials and relevant private stakeholders for proper project implementation and coordinate its full engagement and contributions towards related activities;
• In close coordination with CoM, facilitate IOM consultants in assessment of existing practices, policies on remittance and definition of remittance consumption models, ensure the delivery of the report and recommendations and its presentation to elated stakeholders;
• Organize the national consultation, coordination meetings, workshops and draft various project related correspondence (programs of activities; list of participants; invitation letters, activity reports etc.);
• In collaboration with the COM  assist in drafting the Terms of References with exact deliverables, for both international and national experts working in the project.;
• Draft project related reports for CoM review, in liaison with relevant departments in RO Vienna and HQ;
• Support the resource management of the project(s) via contribution to the procurement planning for needed project services, supplies, equipment and of payments; ensure regular budget analysis and budget monitoring of the project in coordination with RMU office and propose adjustments as necessary;
• Participate and contribute in the development of new project proposals especially focusing on remittances;
• Perform such other duties that may be assigned by the Chief of Mission

Required Qualifications and Experience:

Education:

• Completed secondary/high school education with at least five years of relevant work experience in the above fields or
• Bachelor degree from an accredited academic institution preferably in Economics, Business Administration, Development Studies, , International Relations, Management, or other related fields with at least three years of relevant work experience

Experience:

• Working experience in project implementation, planning, research, and reporting preferably in Banking sector or international organizations 
• Experience in liaising with multiple stakeholders such as governmental, diplomatic authorities, and implementing partners from private sector
• Experience in implementation of budget and administrative control processes.
• Experience in the usage of office software packages (MS Word, Excel, etc.), banking systems and relevant mobile applications   

Skills:

• Must be able to work independently and demonstrate excellent teamwork, respond constructively to feedback and differing points of view
• Effective coordination and communication skills

Languages:

Fluency in English and Azerbaijani is required. Working knowledge of Russian is advantageous

Required Competencies:

Values 

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators 

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Email: [email protected]

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