Consultant (Logistics and Procurement Assistant)

İşin təsviri

Tasks to be performed under this assignment:

• Based on the request from project team, assist Procurement and Logistics Coordinator in preparation of RFQ’s/RFPs, quotations/proposal evaluations, tender documentations, service agreements, purchase orders, LTA’s and other relevant procurement documents
• Conduct vendors surveys and market price research, and share price levels, trends, market directions with the HRMU, Procurement and Logistics Coordinator and project team
• Perform SAP transactions (within mission segregation of duties workflow) in following activities: Preparation of corresponding Purchase Orders, Goods Receipt to initiate payment, generate procurement-related data reports on a monthly basis
• Provide assets information to the insurance provider regarding insurance coverage on a monthly basis
• Monitor, track, and provide feedback on delivery status of services; assist project team with questions or problems concerning the purchasing process to ensure timely delivery and keep them informed about any changes in delivery schedule and conditions
• Follow up on the procurement plan, conduct research and analysis, and advise HRMU and Logistics and Procurement coordinator on potential long-term agreements with the suppliers
• Monitor maintenance and repair of office facilities, including preventive maintenance, and establish maintenance agreements with competent service providers when it is feasible and determined to be cost-effective
• Prepare and submit all payment requests and gather Vendor Information Sheet from vendors/service providers
• Assist in maintaining a physical/e-filing system for all copies of procurement documents
• Monitor accuracy of records in accordance to the vehicle log book & ensuring mayor and minor maintenance according to regular service of vehicles
• Perform other related duties as required

Education

• University degree in Economics, Business Administration or Supply Chain Management or a related field from an accredited academic institution, with one year of relevant professional experience
• Completed High School degree from an accredited academic institution, with three years of relevant professional experience.

Experience

• Experience in Procurement & Logistics field preferably in the international organizations
• Purchasing experience with raw materials, machinery and office supplies
• Computer literacy including MS Office applications such as Word, Excel etc.
• Work experience using SAP procurement module is an advantage

Skills

• Strong organizational and time management skills
• Ability to effectively work with staff, and vendors
• Purchasing, negotiation and good verbal communication skill

The consultant is expected to demonstrate the following competencies:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Teamwork: contributes to a collegial team environment; incorporates gender-related needs, perspectives, concerns and promotes equal gender participation.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Continuous Learning: promotes continuous learning for self and others
• Accountability: takes responsibility for action and manages constructive criticisms
• Communication: listens and communicates clearly, adapting delivery to the audience

How to apply:

Interested candidates are requested to submit their application by indicating name of the position and reference code applied in the subject line of the e-mail to [email protected] by the end of 15 August 2021.

Application should consist of:

• Curriculum Vitae with Motivation Letter
• Expected monthly fee for the consultancy

Only shortlisted candidates will be contacted and interviewed.

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