Project Assistant

İşin təsviri

Special Vacancy Notice

SVN Number: AZVN2019-02
Position Title: Project Assistant
Duty Station: Baku, Azerbaijan
Classification: General Service Staff, Grade G5
Type of Appointment: Special Short Term, with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 03 October, 2019

Open to Internal and External Candidates

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Chief of Mission, and direct supervision of the Project Officer, the successful candidate will assist in the implementation of counter human trafficking project “Counter- Trafficking in Persons (C-TIP) Activity”.

Core Functions / Responsibilities:

• Assist in day to day implementation of the C-TiP Activity following the agreed Monitoring and Evaluation framework and workplan of the Activity;
• Regularly liaise and assist partnering civil society organizations (CSO) in the implementation of planned activities and monitoring of the processes and results progress;
• Support in promoting dialogue, information-sharing and cooperation among government and CSOs within the project scope and project implementation;
• Draft and prepare project documents to fulfil IOM’s and donor requirements such as interim/final reports in PRIMA, letters, meeting minutes, notes for file, activity updates, branding and visibility documents, media monitoring, and other reports
• Support the project officer with the update of the “results monitoring” module in PRIMA in addition to regularly update the Monitoring and Evaluation framework;
• Verify that counter trafficking project expenditures are in compliance with approved project budget and inform any inconsistency to the supervisor; follow up for the timely submission of required project reports by consultants and contractors;
• Make pertinent logistical arrangements for effective implementation of the project activities including meetings, workshops, conferences, seminars;
• Support arrangement of missions (contractual agreements, travel arrangements, advance settlements, administrative requirements) including follow up as necessary;
• Provide support to the informal translation of information (reports, fact sheets, presentations, legislative and policy documents, presentations, etc.) relating to human trafficking and migration (Azerbaijani to English or vice-versa) as required;
• Travel on duty as required and planned under the C-TIP Activity;
• Provide assistance and input in developing new counter trafficking in persons projects and programmes in PRIMA;
• Provide regular updates on national and regional issues relating to trafficking in human beings and migration to the team; Promote internal information sharing within units in IOM Baku;
• Maintain systematic filing of the project related documents (reports, letters, administrative documents, etc.) on a regular basis;
• Perform such other duties as may be assigned

Required Qualifications and Experience

Education

• Completed secondary/high school education with at least five years of relevant work experience in the area of project implementation and reporting, or;
• University degree in Law, International Relations, Political Science, Social Science from an accredited academic institution with three years relevant work experience in the above fields.

Experience

• Experience in project coordination and implementation;
• Experience in handling contracts and financial management;
• Experience in writing donor reports;
• Knowledge of project monitoring and evaluation;
• Experience in developing trainings and institutional capacity building;
• Experience in liaising with governmental and diplomatic authorities as well as with international institutions;
• Solid knowledge of PCs and MS Office Software (Word, Excel, Outlook, Power Point, etc.);
• Prior experience of working within the UN Common System or in an international/non-governmental organization a distinct advantage.

Languages

Fluency in English and Azerbaijani is required. Working knowledge of Russian is advantageous

Required Competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 1
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested candidates are requested to submit their application including the most recent CV with a motivation letter in English by indicating name of the position applied with its SVN number in the subject line of the e-mail to [email protected] by the end of 03 October 2019.

Please note that only CVs with motivation letter will be reviewed and only shortlisted candidates will be contacted

Posting period:

From 20.09.2019 to 03.10.2019

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