Store Development Junior Administrator

İşin təsviri

Location: Head Office
Department: Store Development
Reports to: Administration Manager
Position: Junior Administrator

Job Title: Store Development Junior Administrator

Summary and Purpose of Role: Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.

Job Role Responsibilities:

 Organize and schedule meetings and appointments
 Maintain contact lists
 Produce and distribute correspondence memos, letters, faxes and forms
 Assist in the preparation of regularly scheduled reports
 Maintain a filing system, order office supplies
 Book travel arrangements, submit and reconcile expense reports
 Provide general support to visitors
 Provide information by answering questions and requests
 Take dictation, research and creates presentations
 Generate reports, handle multiple projects
 Prepare and monitor invoices
 Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
 Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
 Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
 Contribute to team effort by accomplishing related results as needed
 Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
 Organize travel arrangements for senior managers
 Write letters and emails on behalf of other office staff
 Book conference calls, rooms, taxis, couriers, hotels etc.
 Cover the reception desk when required
 Maintain computer and manual filing systems
 Handle sensitive information in a confidential manner
 Take accurate minutes of meetings
 Coordinate office procedures
 Reply to email, telephone or face to face enquiries
 Resolve administrative problems
 Manage staff appointments
 Maintain up-to-date employee holiday records

Position Qualification

Knowledge

 Proven admin or assistant experience
 Knowledge of office management systems and procedures
 Excellent time management skills and ability to multi-task and prioritize work
 Attention to detail and problem solving skills
 Excellent written and verbal communication skills
 Strong organizational and planning skills
 Proficient in MS Office

Skill

 Ability to prioritize multiple projects and tasks, manage projects at one time and meet deadlines
 Ability to work well in a team environment
 Demonstrated ability to communicate clearly and succinctly to a variety of audiences from Leadership to Team Members
 Possess excellent interpersonal, and analytical skills
 Ability to share skills and knowledge with others.
 Well organized with excellent time management skills
 Demonstrates proficiency using a personal computer (PC) and company communication tools, such as email, internet, and Microsoft Office (e.g., Word, Excel, Office, Outlook, PowerPoint, MS Project) Project and project management software.
 Strong multi-tasking and organizational skills.
 Must meet company’s requirements for employment.

Attributes

 At least 2 years of experience in the field or in a related area
 High school diploma or equivalent; college degree preferred
 Possess an extremely friendly, enthusiastic and outgoing personality, with ability to openly communicate and work with all types of individuals and personalities.
 Ability to develop right working process
 Perfect knowledge of English (understand, read and write)

Please, send your CV/Resume to [email protected] with "Junior Administrator" subject.

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