Administrative clerk / İnzibatçı/(reception)
- CNIM Azerbaijan
-
Elanın qoyulma tarixi: 25.07.2018Vakansiyaya müraciət tarixi bitmişdir.
İşin təsviri
Job title: Administrative clerk / İnzibatçı/(reception)
Net Salary: 800 AZN
Social package:
Health insurance for Employee and close family members
Lunch provision
Shuttle bus service
Workplace: Plant in Balakhani
Condition: Office is in administrative building attached to the Plant.
Working hours from 8:00 to 17:00 for 5 days in a week (Monday to Friday)
Work place is mainly reception desk.
Requirements:
- Minimum 2 years of experience in administrative or reception or secretary work
- Fluency in Azeri and English
- Bachelor degree
- Communication skill
- Computer proficiency
- Ability to manage process and supervise people
Job description:
Purpose / Role
• Implementation of reception and assistance in office coordination.
• Implementation of reception role.
• İmplementation of visa and work permit obtaining process.
• Preparation of official letters and documents.
• Communication with administration service suppliers and negotiating with them.
• Assistance in expat accommodation.
• Supervision of cleaning activities in Admin building.
• Dealing with stationary and office goods provision.
Key aims and objectives
• Assist office coordinator in all aspect of administration works.
• Document and correspondence management.
• Acting in whole process of applying and tracking the visa applications including dealing with the company assisting in the process.
• Organization of travels and accommodation.
• Welcoming, reception
Prime responsibilities and duties
Secretary
1. Type correspondence, reports and other documents;
2. Maintain office files, records of decisions;
3. Open and distribute the mail;
4. Prepare and distribute minutes of the meetings;
5. Prepare reports;
6. Direct calls and respond to inquiries, provides information by answering questions and requests;
7. Copying, filing and keeping all documents related administration, migration, visa issues.
Travel/Accommodation/Migration issue
8. Order Flight ticket, and organize travel issues;
9. Organize hotel reservation;
10. Assistance issues related with the State Migration Committee, collecting documents for work permit and visa issues;
11. Check and track passport validity;
12. Assist visa issues and relations with embassies (helping employees, collecting documents);
13. Dealings with suppliers. Communication with suppliers. Negotiating with suppliers e.g. hotels, travel agents etc.
14. Assistance in expat accommodation - the role certainly covers searching for accommodation and negotiation with landlords and real estate companies, provision with alternative rented flats.
Administration of office
15. Assists of office maintenance/ cleaning / office furniture;
16. Assists resident rental issues of the employees;
17. Manage administrative problems, provide administrative support in an effective, up to date and accurate manner;
18. Supervise cleaning ladies and track their work results.
19. Distribution of post and correspondence;
20. Does reception desk works;
21. Connect external telephone lines.
22. Meet and greet guests.
Candidates should apply: [email protected]
Tel: 012 310 05 05
We kindly ask not to apply those who does not fit job requirements.
Deadline for application is 07.08.2018
