Personal Assistant

İşin təsviri

About Intourist Hotel:

Located in the heart of Baku city and overlooking the waterfront boulevard, known as the National Park, this boutique hotel offers 150 alluring guest rooms and suites. With close proximity to major attractions, the hotel offers superb connections throughout the city. Intourist Hotel Baku revives an 80-year-old legacy, while bringing in the best of modern hospitality experience with its elegant rooms and suites and unique dining facilities.

Summary:

Provides personal administrative support to the General Manager. Duties include general clerical, receptionist and project based work. Project a professional company image through in-person and phone interaction.

Main Duties:

• Management of the GM’s diary and appointments.
• Help GM manage output, workflow and office deadlines.
• Takes and relays accurate and timely messages from telephone callers and answer queries where possible dealings with Government, VIP’s, CEO’s, etc.
• Supports in delivering presentations, financials, strategic plans with the GM.
• Takes minutes for all meetings and follow-ups with action planning and delivery.
• Drafts, types and dispatches all the GM’s correspondence.
• Liaises with the relevant individuals, external organizations, etc to arrange meetings, prepare agendas and draft minutes.
• Maintains a comprehensive filing system.
• Arranges local transportation when necessary.
• Responds to and/or resolves any comments from guests.
• Tabulates and retrieves GM’s official expenditures and claims.
• Co-ordinates GM’s travel.
• Prepares and dispatches reports, projects, guest feedback, etc as required.
• Some media relations, research and promotional work.
• Co-ordinates any travel, lodging and meeting arrangements for the Owners or ABSHERON Hotel Group visitors.
• Guest Voice management.
• Monthly financial reporting coordination from departments, draft monthly report and completing reports by 6th working day after month end.
• Supports on new projects relating to all functions which can include but is not exclusive to; procurement, pre-opening budgets, manning guides, design and administration planning.
• Undertakes any other duties as requested by the GM.

Skills and Qualifications:

• 1 year of relevant experience or similar supervisory role, or an equivalent combination of education and work-related experience.
• Proficiency in Azerbaijani, English and Russian, any additional language is preferable.
• Strong Communication skills (verbal, listening, writing).
• Attention to detail.
• Innovative, pro-active and reliable.
• Ability to handle multiple tasks.
• Proven ability to work under pressure and meet multiple tight deadlines.
• Flexible and possess initiative to see all assignments and projects through to completion unsupervised.

This position offers a competitive career opportunity.

Please send your CV to [email protected] till April 30th 2018.

Please indicate the name of the position “Personal Assistant” in the subject line of the email. CVs without position name indication in subject will not be considered.

Only shortlisted candidates will be invited to the further stages of the recruitment process.

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