Project Assistant

İşin təsviri

AZVN2017-03

Position title: Project Assistant

Position grade: G4

Duty station: Baku, Azerbaijan

ORGANIZATIONAL CONTEXT AND SCOPE

Introduction
International Organization for Migration (IOM) recently celebrated its 20th anniversary in Azerbaijan. In 2001, Azerbaijan became an IOM member state through the formalization of a friendly cooperation between IOM and Government of Azerbaijan. With the overall mandate of promoting a humane and orderly migration for the benefit of all, IOM’s key area of work focuses on countering human trafficking and protecting rights of victims of trafficking. Specifically, IOM has been assisting the Government of Azerbaijan and civil society organizations to strengthen Azerbaijan’s effectiveness in preventing and combating trafficking in human beings and forced labour through i) technical assistance to the government to effectively reform and implement the national anti-trafficking law in line with international standards, ii) capacity building of government and non-government stakeholders, and iii) direct service provision to victims of trafficking (VoTs) and potential VoTs.
IOM aims to support the Government and civil society organizations in combating human trafficking and consequently transnational organized crime by applying a comprehensive, holistic and multidisciplinary approach through the implementation of multiple counter trafficking projects at the central and local level throughout the country.

Context
Under the overall supervision of the Chief of Mission, and direct supervision of the Head of Migrant Assistance Unit, the successful candidate will assist in the implementation of counter human trafficking projects.

RESPONSIBILITIES AND ACCOUNTABILITIES

1. Carry out daily tasks; provide assistance in implementation and monitoring of counter trafficking project activities.
2. Liaise with government and non-government agencies, international and national consultants and other stakeholders for successful implementation of the counter trafficking project.
3. Support in promoting dialogue, information-sharing and cooperation among government and non-government actors on areas of cooperation and project implementation; promote internal information sharing within units in IOM Baku. 
4. Assist drafting necessary project documents to fulfill donor requirements, e.g. interim reports, letters, meeting minutes, activity updates, branding and visibility documents, media monitoring, Monitoring and Evaluation, and other reports.
5. Provide regular updates on national and regional issues relating to trafficking in human beings and migration to the team.
6. Verify that counter trafficking project expenditures are in compliance with approved project budget and inform any inconsistency to the supervisor; follow up for the timely submission of required project reports by consultants and contractors.
7. Make pertinent logistical arrangements for effective implementation of the project activities including meetings, workshops, conferences, seminars. Support in arrangement of missions (contractual agreements, travel arrangements, advance settlements, administrative requirements) including necessary follow up.
8. Travel on field missions whenever possible and required by any activity planned under the counter trafficking project.
9. Maintain systematic filing of the project related documents (reports, letters, administrative documents, etc.) on a regular basis.
10. Provide support to the informal translation of information (reports, fact sheets, presentations, legislative and policy documents, presentations etc.) relating to human trafficking and migration (Azerbaijani to English or vice-versa) as required.
11. Perform such other duties as may be assigned

COMPETENCIES

The incumbent is expected to demonstrate the following technical and behavioural competencies

Behavioural

Accountability
• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings

Client Orientation
• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries

Continuous Learning
• Contributes to colleagues' learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

Communication
• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative
• Proactively develops new ways to resolve problems

Leadership and Negotiation
• Convinces others to share resources
• Presents goals as shared interests

Performance Management
• Provides constructive feedback to colleagues
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures

Planning and Organizing
• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans

Professionalism
• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration solutions

Teamwork
• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team's work

Technological Awareness
• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to appropriate work

Technical
• Effectively applies knowledge of migration issues within organizational context
• Correctly frames migration issues within their regional, global, and political context
• Effectively interfaces with government officials of appropriate level on matters related to substantive migration issues and the work of IOM.

EDUCATION AND EXPERIENCE

Education
• Completed secondary/high school education with at least four years of relevant work experience in the area of project implementation and reporting, or;
• University degree in Law, International Relations, Political Science, Social Science from an accredited academic institution with two years relevant work experience in the above fields.

Experience
• Experience in project coordination and implementation;
• Experience in handling contracts and financial management;
• Experience in writing donor reports;
• Knowledge of project monitoring and evaluation;
• Experience in developing trainings and institutional capacity building;
• Experience in liaising with governmental and diplomatic authorities as well as with international institutions;
• Solid knowledge of PCs and MS Office Software (Word, Excel, Outlook, Power Point, etc.);
• Prior experience of working within the UN Common System or in an international/non-governmental organization a distinct advantage.

LANGUAGES

Required
English
Azerbaijani Fluent
Fluent
Advantageous
Russian

Interested candidates are requested to submit their CV and cover letter to [email protected]

Please indicate AZVN2017-03 Project Assistant in the subject line of your email.

The deadline for applications is March 10, 2017

Phone calls will be considered as a disqualification. Only short listed applicants will be contacted.

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