Administrative Assistant to General Manager

İşin təsviri

Job Title:  Administrative Assistant to General Manager

We  are currently looking for experienced candidate to fulfill  Administrative Assistant position.

Job responsibilities

• To provide a high level  support to the Manager;
• To work closely and effectively with the Manager to keep him well informed of upcoming commitments and responsibilities;
• To proactively manage the Manager’s time, ensuring regular catch-up meetings to review and update on diary commitments and key priorities both with internal and external contacts, exercising a high level of judgment on priorities;
• To provide a bridge for smooth communication between the Manager and internal departments;
• devising and maintaining office systems, including data management and filing;
• arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
• screening phone calls, enquiries and requests, and handling them when appropriate;
• meeting and greeting visitors at all levels of seniority;
• organizing and maintaining diaries and making appointments;
• dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
• taking dictation and minutes;
• carrying out background research and presenting findings;
• producing documents, briefing papers, reports and presentations;
• organizing and attending meetings and ensuring the manager is well prepared for meetings;
• liaising with clients, suppliers and other staff.

Requirements

1. Work experience in  Administration/Executive Assistant/PA role;
2. Computer skills: Word, Excel, PowerPoint, Outlook and Internet.
3. Excellent oral and written communication skills  both in Azerbaijani and English.
Russian language is an advantage.
4. Excellent inter-personal and communication skills;
5. Excellent organizational skills, ability to multi-task and organize others;
6. Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances;
7. Maximum age is 35 years. Candidates are required to submit their CVs

Please indicate the name of the position you are applying for in the subject line of the application and send it to attention Rauf Kerimov e-mail address: [email protected]

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