Corporate Services Assistant/ Receptionist

İşin təsviri

Corporate Services Assistant/ Receptionist (Ref. AZE410)
         
Introduction
The British Embassy in Azerbaijan is part of a world-wide network, representing British political, economic and consular interests overseas and is now looking for one Corporate Services Assistant/ Receptionist, grade A1, based in Baku.

Main Duties

• Switchboard, transfer of calls.
• Preparation of Note Verbal
• Manage the visa/ID facilitation for visitors and staff (forms, invitation letters, liaise with Ministry of Foreign Affairs).
• Handle travel and accommodation bookings for Embassy staff and visitors.
• Manage drivers’ diary, overseeing transport requirements for the Embassy during official visits.
• Distribution of emails from general enquiries inbox.
• Responsible for the reception area.
• Process and distribute emails and faxes.
• Provide assistance/support to other sections as necessary (e.g. invitations for Queens Birthday Party, back-up of the Personal Assistant to Her Majesty’s Ambassador).
• Manage stationery supply management (including business cards).
• Language coordinator for UK staff members.
• Line-management of a cleaner.

Key Competencies Required:

• A minimum of 2 years experience in an administrative role.
• Professional proficiency in English and Azeri. Knowledge of Russian is an advantage.
• Strong written and verbal communication skills.
• Excellent interpersonal skills.
• IT literate and highly competent in Microsoft Office suite tools.
• Strong attention to detail and a proven capacity to order priorities and use initiative.
• Ability to work collaboratively with the wider group of Embassy staff. 

Terms and Conditions

• This is a part-time position of five working days, 20 hours net per week, for an initial contract period of 12 months (maternity cover).
• The salary is AZN 663.41 gross per month.
• Staff recruited locally by the British Embassy in Azerbaijan is subject to Terms and Conditions of Service according to local employment law.

 Applications

All applicants should have the right to live and work in Azerbaijan. The British Embassy does not sponsor for work permits.

All applicants should submit their Job Application Form available on the attachment ( Application_form British.doc )

Applications should be sent to [email protected] and the email subject line must be formatted as follows: AZE410.

The closing date for applications is 27th September at 23:59 (Baku time).

Kindly note that your application will only be considered if:
1 Your application has been sent within the time frame requested.
2 Your application documents are fully in English.
3 Your applications documents are in .pdf format.

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