Personal Assistant to Chairman of the Supervisory Board

İşin təsviri

Company: SYNERGY GROUP

Position: Personal Assistant  to Chairman of the Supervisory Board

Job Description:

• Provide effective communications and relationships with internal and external contacts, ensuring that messages and relations contribute positively to the delivery of business objectives
• Undertake small projects to support SB  in overall management of the department or be involved in part of a major project
• Act as initial point of contact for information flow from and to Board, progress issues raised by the Board,  ensure follow up of outstanding action points
• Organizing Board meetings, presentations, keeping minutes and reporting. Provide research and support during business meetings
• Organizing complex weekly and monthly schedules, meeting arrangements, keeping files orderly, documentation and archiving documents
• Make travel arrangements, visas and reservations and compile travel schedules. Filling and expense reports to finance  and legal department
• Co-ordinate all transportation required for business and personal purposes, accompany the Chairman on business trips as necessary
• Secretarial duties:  typing formal letters / documents, screening telephone calls / meeting guests, scheduling  meetings, preparing billing information, translation/interpreting (internal meetings, external meetings, company documents)

Requirements:

• Higher education
• Work Experience: min 2 years in PA and in Administrative position or relevant field
• Excellent inter-personal and communication skills
• Proven experience in office management and strong administrative and organizational skills
• Business Communication, numeracy skills, attention to details
• Ability to work in team, ability to work under pressure and in flexible working hours, adaptation to change
• Fluent in spoken and written English with an excellent command of written and spoken Azerbaijani and Russian
• Excellent Computer skills (MS Word, Excel, Power Point, Internet, etc.)
• Expecting the candidate to be enthusiastic and motivated with a sense to confidentiality.

Qualified candidates are kindly requested to send their CV to [email protected] with recent photo by indicating the position title (Personal Assistant to Chairman of Supervisory Board) in the subject line of their email. Only shortlisted candidates will be contacted.

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