Personal Assistant to General Manager

İşin təsviri

Position: Personal Assistant to General Manager (GM)

Main Duties

• To work closely and effectively with the GM to keep him well informed of upcoming commitments and responsibilities, following up appropriately;

• To proactively manage the GM’s time, ensuring regular catch-up meetings to review and update on diary commitments and key priorities both with internal and external contacts, exercising a high level of judgment on priorities;

• To provide a bridge for smooth communication between the GM and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff;

• To organize travel, meetings and events for the GM as required;

• To undertake proactive e-mail management, ensuring that urgent emails are promptly picked up, responded to as appropriate;

• To ensure a high standard of administration and provide guidance as appropriate on the production of internal and external documents;

• Secretarial duties: typing, preparing documents, organizing files. Where required provide support to ensure are of an appropriately high standard, including proofreading the document, checking spelling, grammar, sense, amendments and presentation.

• Devising and maintaining office systems, including data management and filing;

• Screening phone calls, enquiries and requests, and handling them when appropriate;

• Meeting and greeting visitors at all levels of seniority;

• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;

• Producing documents, briefing papers, reports and presentations;
• Organize invitation, visa, travel and accommodation for overseas visitors, contractors as directed by GM

Required skills and experience:

• Demonstrable experience in an administration/executive assistant/PA role
• Fluent English, Azerbaijani, fluent Russian is also preferable

• University degree

• Fully familiar with computer, word, excel, PowerPoint, outlook and internet.

• Excellent inter-personal and communication skills;

• Excellent organizational skills, ability to multi-task and organize others;
• Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances;

Salary is 800 AZN NET

Accommodation, meals, private medical insurance are provided

Working schedule:    Monday – Friday; Full-time 9:00 – 18:00

Please send your CV to [email protected]

Please indicate the name of the position you are applying for in the subject line of the email.

Only shortlisted candidates will be invited to the further stages of the recruitment process.

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