Administrative Assistant for German RTA

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TITLE: Administrative Assistant for German Resident Twinning Adviser

START DATE/ TIME: Presumably in May/June 2014

DURATION: 18 months

LOCATION: Baku, Azerbaijan

JOB DESCRIPTION:

Administrative Assistant to Resident Twinning Adviser (RTA) in an EU funded Twinning Project “Support to the State Agency on Control over Safety in Construction of Ministry of Emergency Situations of the Republic of Azerbaijan in the field of transition to the EU construction standards” between Germany (German Institute for Construction Technology (DIBt)) and the Republic of Azerbaijan.
The German RTA will supervise the project implementation and coordinate all project activities in Baku. German International Cooperation (GIZ), which is supporting the German Institute for Construction Technology (DIBt), in project and financial management, will be the contracting institution to the RTA Administrative Assistant.

PROJECT BACKGROUND:

The overall objective of this Twinning Project is to improve the safety and technical quality of construction in the Republic of Azerbaijan in line with EU standards and best practices.
Therefore, the project will support the State Agency on Control over Safety in Construction (SACSC) in its transition to EU construction standards by strengthening the national capabilities that are required in the process of approximation of national construction standards with the EU standards. This will comprise measures such as revising and amending existing legislation and regulations, elaborating an Action Plan for transition, assisting in adopting European standards, drafting national standards and providing personnel training in the competencies necessary for this purpose.

JOB RESPONSIBILITIES:

Under the guidance of RTA and in cooperation with the responsible counterpart in the KP and KPC of Azerbaijan, the RTA Administrative Assistant will be expected to carry out the following duties:
- Develop and maintain close working contacts and relations with Azeri officials involved in the Twinning Project, other beneficiary organizations and the Project Leaders;
- General support to the RTA in terms of administrative assistance, office management, correspondence, record keeping and filing, bookkeeping and accounting, etc.;
- Logistical organization of, conferences, training sessions, workshops, meetings, expert missions and study visits of Azeri and foreign experts;
- Help arrange contacts or meetings; attend meetings and draft and disseminate minutes;
- Elaborate mission programmes and schedules for Short Term Experts in consultation with the RTA; drafting of other written materials in relation to the project in local languages and English;
- Assist the RTA and the Short Term Experts in matters related to language problems due to being and working in a foreign country;
- Assist the RTA in identifying, contracting and monitoring translation and interpretation services;
- Interpret in meetings and other oral conversations from Azeri/Russian to English and vice versa;
- Stand in for the Language Assistant in his/ her absence;
- Perform other tasks as assigned.

REQUIRED QUALIFICATIONS:

- University degree (Master), preferably in the field of Political Sciences, Public Administration, Law or Economics;
- At least five years professional experience in relevant field/sector;
- Excellent communication and organizational skills;
- Fluency in Azeri/Russian and English languages (both oral and written), knowledge German language would be an asset;
- Familiarity with legal/ technical construction terminology in Albanian/Serbian and English languages;
- Preferably knowledge of EU structures and terminology;
- Excellent knowledge of office applications (e.g. MS Outlook, MS Excel, MS Word and MS Power Point, etc.) and internet browsers;
- Previous working experience in international projects or organizations would be an advantage;
- Ability to establish and maintain effective working relations and to work in a team ;
- Organizational and analytical skills and initiative,
- Flexibility to travel, if necessary, within the Republic of Georgia and Europe.

The applicant may not be (or have been in the past 6 months) a civil servant or agent of the beneficiary administration nor be on leave from the beneficiary to take up the position.

APPLICATION PROCEDURES:

Qualified candidates are kindly asked to send their applications by e-mail to: [email protected] . Your application in English language should include a letter of intention, a CV with detailed description of your professional experience and education and copies of supporting documents (university diploma(s), reference letters and certificates). The selected applicants will be invited to an interview following the evaluation of application letters and CVs. Please pay attention that only shortlisted candidates will be contacted.

OPENING DATE:
27.02.2014
APPLICATION DEADLINE:
05.03.2014

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