Personal Assistant to General Manager

İşin təsviri

PERSONAL ASSISTANT TO GENERAL MANAGER

Position : Personal Assistant to General Manager

Hilton Baku

Reporting to : General Manager

Hilton Baku
 
What will she be doing?

As PA, you assist the General Manager with scheduling, planning, coordinating, and supporting.
Specifically, you will be responsible for performing the following tasks to the highest standards:

Administrative Activities:

 Schedule and manage General Manager calendar and travel arrangements
 Draft and/or prepare memorandums and business correspondence for General Manager, ensuring the accuracy of all documents provided
 Coordinate the on-boarding activities for new and/or transferring team members into the department
 Organize and prioritize incoming calls received for General Manager (re-routing or assisting callers as needed)
 Maintain departmental correspondence for General Manager
 Take meeting notes for General Manager
 Design and prepare departmental reports (i.e. charts, graphs, tables, business plans)
 Create and develop visual presentations for General Manager
 Prepare expense reports
 Pull, research, or enter data into spreadsheets and/or databases
 Monitor incoming emails, prioritizing issues and responding to any requests possible
 Maintain contact lists and task lists for General Manager as necessary
 Track the departmental budget and expenditures in coordination with General Manager

Coordinating Activities:

 Responsible for the coordination and support of the General Manager department
 Acts as liaison between various departments and General Manager
 Ensure all daily operational functions of General Manager are completed smoothly and efficiently
 Manage inventory control for General Manager (i.e. collateral, supplies)
 Coordinate the General Manager department’s external events
 Coordinate the department vendor and/or third party written or verbal communication
 Coordinate department activities
 Schedule meetings and completes arrangements for meeting venues and food & beverage as required
 Completes special projects as required

What are we looking for?

Education: Degree in Business Administration or equivalent preferred but not required. Additional
relevant work experience may substitute for degree.
Certification: Certification in Secretarial/Administration skills preferred but not required.
Experience: Minimum 2 years relevant experience (preferably in a medium to large size hotel).
Other: Good understanding of hotel operations, practices and procedures; good PC and office
equipment skills; independent correspondence skills; good language skills (Azeri, English, Russian and Turkish); strong communication and human-relation skills.

Interested candidates have to fill the application through

www.hiltonworldwide.com/careers/ website.

Only shortlisted candidates will be contacted for an interview.

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