Administration specialist

İşin təsviri

Administration specialist
 
Purpose of the role

To provide a high level of support and co-ordination by managing the day-to-day activities of the administration team. Ensuring that the team meets all of its core targets and training junior team members as appropriate.
 
Responsibilities

I. Transport Coordination– Manage drivers, check and provide  fuel and millage report. Arrange transportation for staff. 
II. Document control / Invoices management –create, get approval and provide finance department with invoices. Must be provided control of office buying goods (which department, which employee, purpose )
III. Office management – ordering of necessary stationary and stuff for tea-break for office, controlling all FA in office including ordering and maintenance and etc, applying for Cash advance and making report for Offset.
IV. Postage service arrangement -  send letters internal (inside Baku city and Azerbaijan regions) and abroad (China, Uzbekistan and etc.), receive incoming letters, track letter by number, make archive of all incoming and outgoing letters and faxes, preparation of official letter to governmental bodies
V. Monthly report preparation - Take all received invoices from FD and preparation monthly reports for all supliers such as telephone, internet, postage, stationary, water, consulting companies, taxi service, petrol, car and office rent then get signature and submit to FD etc.
VI. Phone card management - provide employees in BT with sim card, make monthly report, send call details for each month to all staff and inform accounting dept about amount of personal calls.
 
Best candidate – should be highly educated with at least 2-3 years experience in managing roll in administration in foreign company. Fluent in English, advanced PC user. Must provide trainings for team in case of need. Should be flexible, able to work in multinational team and should have both excellent managerial and working skills.
   

Requirements for nominee:

-Female 20-25 years
-high education
-knowledge of Russian, English and Azeri on upper intermediate level
-work experience in similar field at least 3 years
-advanced computer user
 
Benefits and compensation:

Monthly net salary 400 – 500 AZN (could be increased after probation period)
Medical insurance
Company phone number
Annual Bonus 
 
If you are match with requirements and interested in vacancy please send resume with subject “Administration specialist ” to:

[email protected] 

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