Office administrator
- Prolink Caspian
-
Elanın qoyulma tarixi: 13.11.2012Vakansiyaya müraciət tarixi bitmişdir.
İşin təsviri
Office administrator
Responsibilities
• Manage admin. purchases
• Arrange computer services;
• Ensuring and maintaining of office equipment (photocopiers, fax machines, phone systems and etc.) in readiness for operation, responding and implementation of requests for new additional equipments;
• Purchase petrol ,distribute petrol cards, register usage of petrol;
• Answer phone calls and transfer to appropriate staff;
• Log and sort outgoing and incoming mails and documentation;
• Oversee the use of the fax machine, photocopier and other office equipment;
• Perform administrative tasks like typing letter, and it registration;
• To send invoices to companies;
• Welcome the visitors;
• Check supplier invoices against purchase orders for administration charges;
• Issue of Expense Claim Forms for administration charges;
• Make travel arrangements (booking and purchase of tickets, etc.);
• Power of attorneys for car;
• Arrange accommodation for foreigners (hotel booking etc.);
• Arrange airport pick-up for guests;
• Manage with the public utilities (electricity, gas, water, sewerage);
• Organize annual get – together;
• Preparing of visa documents and getting visa from embassies;
• Translation of documentation;
• Taking care of receptionist’s responsibilities in her absence;
• Good working knowledge of current office equipment and procedures
Requirements
• High or specialized secondary education
• English and Azerbaijan languages fluently speaking;
• Knowledge of MS Office applications;
• Good working knowledge of current office equipment
• Responsible, accurate and be sociable:
• Work experience - 2-4 years related experience;
• Female - 22-30 years
Email - [email protected]
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