Executive Secretary

İşin təsviri

EXECUTIVE SECRETARY

Position
Provide personal administrative support to the CEO. Duties include general clerical, receptionist and project based work.
 
Responsibilities
1. Maintain CEO's calendar
2. Maintain hard copy and electronic filing system
3. Meet and greet clients and visitors
4. Answer telephones and handle in appropriate manner
5. Setup CEO's travel arrangements (booking flights and the hotels)
6. Setup accommodation and entertainment arrangements for company visitors
7. Setup and coordinate meetings and conferences
8. Create, transcribe, and distribute meeting agendas and minutes
9. Prepare correspondence, reports, and materials for presentations
10. Coordinate project-based work, information flow between departments (middle office)
11. Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
12. Supervise support staff
13. Other duties as assigned
 
Knowledge and skill requirements
1. High school diploma in related fields
2. Good command of spoken and written English, Russian
3. Knowledge of Microsoft Office programs and telephone protocol. Computer literate with the ability to learn new software applications
4. Professional verbal and written communication skills
5. Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information
6. three to five years of secretarial or related experience
7. Strong interpersonal and communication skills

Salary range
Negotiable.

E-mail: [email protected]

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