Specialist Services Coordinator

İşin təsviri

Key Responsibilities: short single statements describing main tasks of role

• Attend client meetings and assist with determination of project requirements
• Assist the Specialist Services Manager and creating project estimation forms.
• Chair site meetings and distribute minutes to all project team members
• Track the progress and quality of work being performed by design disciplines/trades
• Use project scheduling and control tools to monitor projects plans, work hours, budgets and expenditures
• Effectively and accurately communicate relevant project information to the client and project team
• Ensure clients’ needs are met in a timely and cost effective manner
• Review field inspection reports from Consultants throughout the lifecycle of the project
• Issue Contracts, Letters of Intent, Purchase Orders, etc.
• Maintain Contract Execution Tracking Log
• Assist the Specialist Services Manager in the review of Contractor quotations to ensure that only fair and reasonable pricing is recommended for approval
• Track & manage contemplated change notices and change orders in the database
• Prepare substantial completion certificates and ensure all required project close out documents are obtained.
• Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others
• Keep the Specialist Services Manager and others informed about project status and issues that may impact client relations.
• Ensure all requested equipment and materials are certified and mobilized before project starts.
• Monitor timely submissions of client plant hire sheets
• Review timesheet submissions prior to submitting to payroll
• Monitor the Variation Order register to ensure all deliverables are being actioned in a timely manner
• Actively participate in operational meetings providing updates on projects
• Take part in continuous improvement sessions to provide ideas for innovation and technological improvements to our service delivery.
• Discuss ongoing issues with other department and provides solutions to resolve in a timely manner
• Work as one team to ensure our safe operational delivery remains a primary focus
• Review all project daily reports from assets and adhoc projects to benchmark progress against schedule
• Work with FM engineers to effectively coordinate fabric maintenance planning and execution
• Take active participation in all operational readiness review prior to major works starting (TAR’s, Drilling outages etc.)
• Support offshore shift team leaders to ensure all matters are addressed
• Without compromising job safety, the standard of work, or client relationship, exceed productivity targets.
• Assess working methods and decision making of Operations Supervisors, coaching and mentoring to develop and improve.
• Respond positively to problems and cultivate a climate of problem analysis and resolution through proper use of information.
• Check and approve information for accurate and timely invoicing.
• Ensure that all material requests are administered and approved in compliance with procedures.
• Troubleshoot with Operations Supervisors and coach to maintain a healthy employee relations environment.

Other features of job (shift, travel, working conditions if applicable)

• Degree or Diploma in Architectural Sciences, Civil Engineering or Project/Construction Management
• 3-5 years of experience supporting Project Managers in the delivery of development projects
• Proficient in MS Project and/or Primavera and the MS Office Suite of products if required
• Knowledge of the building development/redevelopment industry
• Familiarity with construction methods and the building codes
• Effective communication skills including verbal, written and presentation skills
• Proven ability to work effectively both independently and in a team based environment
• Demonstrated willingness to be flexible and adaptable to changing priorities
• Strong multi-tasking and organizational skills.

E-mail: [email protected]

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