Project advisor/ coordinator

İşin təsviri

Project advisor/ coordinator on E-Governance and Digitalization to support implementation of the project “Good Governance for Local Development” in Azerbaijan

Reports to: Team leader Azerbaijan Good Governance for Local Development South Caucasus
Deputy: --

A. Responsibilities

The technical professional is responsible for

- development and implementation of standards and processes for public service delivery through E-Governance;
- further development of e-services and digital solutions in public administration including at local level e.g. based on ASAN approaches in AZ;
- installation and use of digital solutions in public administration (incl. rayon statistics management and information System, including regional justice centers)
- introduction of it-based methods of gender-sensitive budgeting including on rayon level);
- development of e-learning tools for public services
- facilitating increased access and utilization of e-Governance by citizens
- participation and transparency in public services
- facilitating training of staff of partner organizations in relevant topics;

In addition, he/she will provide advice/ backstopping support to the following topics:

- data protection and data security in digital solutions for public administration
- quality and efficiency of it-based public services
- citizen satisfaction monitoring
- strengthening the digital literacy of citizens

The technical professional performs the following tasks:

B. Tasks

1. Advising and supporting partner organizations

Project advisor

- assists in preparing a plan of operation for the activities under the project
- contributes in implementing the GIZ assistance to the project
- assists in implementing the activities under the project
- organizes the deployment of short-term experts as planned in the project
- provides technical advice to partners in every day interaction and cooperation
- organizes monitoring and evaluation of planned activities
- prepares for and contributes to evaluation of achievements
- organizes capacity enhancement measures for partners.

2. Management and coordination within GIZ

Project advisor

- coordinates and assists in preparing and conducting project activities and related tasks
- contributes to break-down of project activities into the specific action plans and assists in synchronizing the operating and budgeting system
- plans, coordinates and documents meetings, workshops, seminars, forums and other project activities with a focus on technical and organizational aspects
- assists with recording and documenting the results of all activities
- supports in project monitoring and updates information on project progress, documents and reports regularly on the status of results
- assists national and international experts assigned to the project in carrying out their work

3. Communication and networking

Project advisor

- develops and maintains contact with project stakeholders
- ensures knowledge management: collects processes and distributes relevant information, monitors communication and interaction between government institutions and other stakeholders through analyses of the media, direct dialogue, participation in meetings and seminars etc.
- contributes to the project visibility and PR activities.

4. Other duties/additional tasks

Project advisor

- performs other duties and tasks at the request of management
C. Required qualifications, competences and experience

Qualifications

- Master Degree in Informatics, Public Administration, or Social Sciences or comparable academic background
Professional experience/ sector competence
- 5 years professional experience in comparable position and in thematic areas of e-governance and digitalization in public service delivery
- profound knowledge of e-governance approaches;
- excellent knowledge of management monitoring and information systems and other E-Systems and electronic platforms used in public administration at national and local level;
- knowledge and use of web-based tools;
- familiarity with standards, procedures and processes of administrative service delivery at local level;
- cooperation experience with ASAN, and public service system in AZ including ministries;
- awareness of the ASAN structure, and its specificities. Rich experience in designing and implementing projects:
- Development of Management Systems such as HRM, QMS (Queue Management System), Monitoring and Assessment and Automatic Work Scheduling in accordance with business requirements;
- awareness of a citizen oriented working style;
- working experience on e-projects;
- good knowledge of the ASAN`s offers in the areas e-services;
- cooperation experience with international organisations.

Other knowledge, additional competences

- excellent analytical, communication, and problem-solving skills
- ability to apply professional expertise successfully in cooperation, advisory services and management
- ability to operate flexibly, soundly and with diplomatic skills in a context of international cooperation and change and reform processes
- excellent organisational skills, ability to operate independently and a high responsibility for achieving results
- strong professional ethics, interpersonal skills, intercultural competencies and sensitivity
- tolerance, flexibility and self-motivation
- ability and willingness to work in a team and to cooperate closely with an international team incl. German, Armenian, Azerbaijani and Georgian citizens
- ability and willingness to travel frequently within Azerbaijan and occasionally to Georgia and other international locations as well as to accompany Azeri delegations in regional and international exposure visits and conferences
- very good working knowledge of ICT (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
- Fluent language skills in Azerbaijani, English are required. Knowledge of German and/or Russian are an asset.

Qualified candidates are kindly asked to send their applications by e-mail to: [email protected]
Please indicate the name of the position (Advisor on E-Governance) you are applying for in the subject line of the email.
Application deadline: 20.12.2019
Please be advised that only shortlisted candidates will be invited to the interview.

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