Office Coordinator

İşin təsviri

Job Title: Office Coordinator       
Department: Customer Development

Summary:

We are looking for a skilled Office Coordinator to undertake a variety of day-to-day office/clerical tasks and support other business activities. The candidate for this position should be organized, detail-oriented individual who is able to manage multiple projects.

Essential Duties and Responsibilities:

• Provide professional support to directors
• Create and maintain liaison with external agencies and suppliers/vendors
• Follow office workflow procedures to ensure maximum efficiency
• Maintain files and records with effective filing systems
• Monitor office expenditures and handle all office contracts (rent, service etc.)
• Monitor office supplies inventory and place orders
• Assist in vendor relationship management
• Assist in basic HR duties for office staff
• Assist the HR department in payroll services by providing attendance information
• Organises and coordinates relevant office/corporate events
• Organises staff meetings and executive schedules
• Participate in billing and accounting duties, including resolving billing questions and managing invoices
• Manage office budget for services and events
• Liase with central HSE team in required issues
• Address employee queries regarding office management issues (e.g. stationery, hardware and travel arrangements)

Requirements:

• Higher education degree
• 2+ years’ experience in office administration
• Strong organizational and time management skills
• Excellent verbal and written communication abilities
• Proficiency with MS Word and MS Excel
• Strong sense of discretion and professionalism
• Fluent English, Azerbaijani, good in Russian

To apply for vacancy please email us your CV to [email protected] email address with the subject Office Coordinator.

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