Vessel Administrator
- Oilfield Company
-
Elanın qoyulma tarixi: 04.01.2015Vakansiyaya müraciət tarixi bitmişdir.
İşin təsviri
Position: Vessel Administrator
Work Location: Offshore Operations Vessel
Education: Higher education
Work Experience: Must have at least 3 years’ experience in off-shore vessel administration.
Knowledge of Languages: English (fluent), Azerbaijani (fluent), Russian (good)
Other Skills/Certificates Required:
- Be fluent in standard software for PC such as MS Office;
- Very good command of written and spoken English.
Responsibilities:
Assures efficient co-ordination of personnel tracking system and administration of personnel matters on board;
Maintains required administration of all personnel on board in line with Company procedures.
Prepares and co-ordinates crew changes as instructed by the Master / Superintendent for marine and technical crew;
Monitors and organizes the arrival and departure of all personnel and arrange transport of all departing personnel to final destination;
Prepares helicopter manifests, if required;
Ensures all new arrivals are in possession of a valid medical certificates and valid safety training certificates as per Company training matrix – informs Master of any deficiencies;
Maintains personnel data and retains copies of medical certificate and safety training certificates;
Allocates cabins for all personnel and maintain records for Muster Lists;
Retains passports and seamen books of all personnel;
Registers embarkation and disembarkation of Seamen and technicians as per company guidelines.
Updates Muster-list, Crew List/ POB-PASO List;
Prepares monthly time sheets of vessel personnel and issues to Company;
Prepares payroll sheets for marine and technical crew linking the dedicated Job Number for cost allocation under the supervision and signature by Master/Superintendent;
Prepares statements of meals consumed, in conjunction with the Camp Boss – obtains signature from Master;
Ensures official documents for customs and immigration services are updated and obtains signature from Master;
Logs/arranges/ distributes incoming and outgoing mail as per standing instructions issued by Master;
Supervises accommodation / cabin cleaning and servicing;
Receives and processes time sheets of all Subcontractors;
Ensuring that the appropriate documents (Hard and Soft Copies) relating to the Vessel Competency Assessment & Assurance system are maintained and made available for inspection to the system verifier and other interested parties;
Assisting vessel personnel to document and maintain their individual competence Portfolio’s and Logbooks;
Liaising with Saipem, GPS and other parties to ensure that all crew mandatory HSE courses are kept current and the personal records of the crew are updated accordingly;
Maintaining and keeping in good order the training certificates of the vessel;
Maintaining the HSE Training record and matrix for courses conducted onshore;
Assuring candidate portfolios and Record of competence logbooks are kept up to date and stored in a secure place;
Liaising with the Vessel HSE Engineer/CSO to identify training gaps and potential dates for re-assessments;
Ensuring all certificates issued to vessel personnel under the CA&A scheme are kept in such a way that authenticity or confirmation of issue of a certificate can be verified at a later stage if necessary.
E-mail: [email protected] ; [email protected]
