Security Coordinator

İşin təsviri

Job Title: Security Coordinator

Purpose:
Support the Security Department as needed in an administrative and clerical capacity. Embody the Guiding Principles and Hallmarks in interacting with all internal and external colleagues and while carrying out the day to day responsibilities of the job.

Main Duties:

Handle administrative and clerical needs of the Security Department contributing to the efficiency and effectiveness of the entire department.

• Manage personal calendars and/or coordinate appointments as requested by department management, contributing to efficient work flow.
• Provide high- quality administrative support for the recruitment process contributing to a positive image of Jumeirah. Coordinates interviews of selected candidates.
• Liaise with Human Resources and other operating departments to ensure that all security related needs are fulfilled, contributing to colleague satisfaction and performance.
• Assist with the on-boarding of new team members, contributing to their smooth entry into the organization. Create induction schedules.
• To be familiar with all procedures related to fire prevention and evacuation and to ensure prompt decision making in line with the safety and security of guests and employees.
• Maintain inventories of office equipment and supplies, ordering as needed to ensure that team members have the necessary tools to perform their functions efficiently.
• Ensure accurate record keeping of team member attendance, including hours worked as recorded in Jumeirah’s attendance system as well as documentation for paid time off including vacations, public holidays and lieu days.
• Facilitate the preparation and processing of contracts as issued by Group Security in pursuit of business goals.
• Act as department’s “Training Champion”, ensuring that department personnel are aware of Jumeirah-provided training opportunities and facilitating their engagement as appropriate, contributing to the department’s skill base.
• Raise purchase requests and assist in monitoring the department’s general ledger and P& L statements, ensuring/enabling the accuracy of the department’s tracked expenses budget and forecast
• Interface with internal and external customers in a highly professional and courteous manner, exemplifying the Guiding Principles and enhancing organizational effectiveness.
• Perform other duties that management may from time to time reasonably require.
• Conduct periodic safety and health walk-through inspections of all workplace facilities.
• Ensure that quarterly safety training and all other specifically required training is provided for all employees.
• Ensure that log book of occupational injuries and illnesses is maintained. Post the annualsummaryat each work location.
• Document accident/injury investigations and illness exposure monitoring.
• Document investigations into employee inquiries, suggestions and complaints
  Maintain required safety and health documents/files.

Role Specifications

Qualifications

Essential
• High School Degree or equivalent

Desired
• Bachelor’s degree or equivalent university studies in commercial discipline

Experience
• At least 1 year of previous experience working in an administrative and/or clerical capacity interfacing with internal and/external customers
• Minimum of 1 year security experience in a customer related service oriented role.
• Experience interfacing with senior-level management

Skills
• Excellent command of the English language
• Highly skilled with Microsoft Office Applications including Outlook, Word and Powerpoint
• Baku Police approved training
• Speaks a third language
• Basic working knowledge of the labour law

Competencies
• Professional and courteous demeanour; ability to relate to others well
• Enthusiastic and engaging personality
• Trustworthy and discreet; high degree of personal integrity
• Highly attentive to detail, yet also able to discern items of true importance and prioritize accordingly
• Takes initiative and exercise good judgment
• Highly organized and dependable
• High degree of “emotional intelligence; rational, calm and unwavering
• Creative and resourceful; contributes ideas freely
• Ambitious and want to develop personally and/or professionally.

Please send your CVs to: [email protected]

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