Administration Assistant
- Oceaneering International
-
Elanın qoyulma tarixi: 27.08.2014Vakansiyaya müraciət tarixi bitmişdir.
İşin təsviri
Administration Assistant
Oceaneering is a global oilfield provider of engineered services and products primarily to the offshore oil and gas industry, with a focus on deepwater applications. Through the use of its applied technology expertise, Oceaneering also serves the defense, entertainment, and aerospace industries. Oceaneering’s business offerings include remotely operated vehicles, built-to-order specialty subsea hardware, deepwater intervention and manned diving services, non-destructive testing and inspection, and engineering and project management.
MAIN PURPOSE OF JOB:
The purpose of the job is to provide primary administrative support as well as general assistance to line manager
PRINCIPAL DUTIES, RESPONSIBILITIES AND ACOUNTABILITIES:
• Set up & maintain the required filing system
• To create and maintain company personnel tracking information
• Collection of company personnel’s tracking documents(copy of passports, copy of air tickets,etc) and filing them in a correct way
• Obtain of visas and issue of Letter of Invitation for company employees
• Arrange for incoming personnel to be met at the airport/helicopter station and transported to their final destination in region
• Make hotel reservations and dealing
• Act as the point of contact in all training related issues
• Support and assist with the co-ordination of all training courses in Azerbaijan/Georgia
• Ensure all training courses recorded
• Update training matrix
• Upload the employees certificates to LMS
• Assist with the management of ensuring the training authorization and request process is adhered to
• Ensure company employees are registered at the State Immigration Services in a timely and efficient manner
• Ensure all visit visas requested into Azerbaijan/Georgia are processed in a timely and efficient manner (where applicable).
• Ensure that any ‘visit visas’ for external countries requested by base staff employees are processed in a timely and efficient manner.
• Assist with paperwork on all immigration and labor Ministry related issues for employees (and dependent families).
• Liaise with staff, managers and other members of the HR team to ensure all staff based in Azerbaijan and Georgia is employed legally.
• Responsible for preparing the paperwork and liaise with In-Country Manager on residence permit & work permit for Azerbaijan and Georgia employees.
• Work with and support UAE,UK offices
• Assist staff with any queries that they might have with the above
• Perform other ad hoc tasks and projects contributing to the smooth running and effectiveness of the Human Resources Department.
Other:
• Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems.
• Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company.
• Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.
QUALIFICATIONS / TRAINING:
Standard Grade in Secretarial Studies/Office Skills (E)
EXPERIENCE:
WORK:
Minimum of two years experience administrative experience. (E)
Excellent organizational skills and familiar with effective filing (E)
Excellent attention to detail (E)
Must be familiar with QA/QC systems and procedures(P)
Ability to manipulate and co-ordinate large volumes of data quickly and accurately (E)
Able to work under own initiative with periodic management guidance (E)
Ability to generate a team approach to problem solving and a good communicator, both written and verbal (E)
SOFTWARE:
Word (E)
Excel (E)
GroupWise (E)
NB: PREFERRED (P) ESSENTIAL (E)
We offer a competitive salary, a comprehensive benefits package, relocation support and the opportunity to advance in an international company.
Pls note that candidates can apply only via company website www.oceaneering.com
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