Document Controller

İşin təsviri

Document Controller

Qualifications & Experience:

Education: Graduate – Technical Background
Years of Working Experience: Min 2-3 years’ experience in Oil and Gas industry.
Knowledge of Languages: English (advanced), Azerbaijani (advanced).

Other Skills/Certificates Required:

- Capability to analyse, organise and manage Document Management processes and activities: control and monitoring of progress calculation, document list status, workflow, internal distributions, transmittal, etc.
- Good analysis skills
- Good teamwork skills

Responsibilities:

Mission:

• Support in analysing, organizing and managing the document management processes and activities in accordance with Saipem procedures.
• Provide monitoring of resources and interface with Document Controllers, Function Representatives and Document Service Assistants involved in the Project on Document Management topics.
• Ensure knowledge transfer and preservation of Document Management topics across the Company.

Tasks:

• Support the Organization and Logistic analysis of the specific project, as well as the analysis of all involved Entities;
• Support and assist in defining the Project Document Management Process and setup the Project Progress Calculation;
• Control and monitor Client Approval Process and Document submission to the Client;
• Support in defining, organizing and managing the Final Project documents handover to the Client;
• Transfer, preserve and maintain the Document Management Knowledge;
• Ensure Document Management Methodology and Procedures maintenance and compliance, preparing the relevant project procedures;
• Support and assist in organizing and controlling Reports;
• Provide Help Desk support on the Document Management Tools in use;
• Organize Document Register and Master Data List activities;
• Ensure training and assistance on Project Document Management topics, including distant sites;
• Support the Project Manager and the Risk Owners in minimising risk impacts and maximising opportunities identified within the Project;
• Control and monitor progress calculation, document list status, workflow, internal distribution, transmittals, etc.;
• Upload Project Templates and Contractual Documentation into the system;
• Control or assist in workflows management and document distribution
• Control or assist in linking document to activities, purchase request/order, to plant structure, etc.
• Control documentation formal correctness

E-mail: [email protected]

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