Receptionist (Facilities Management)
- Azərbaycan Diplomatik Akademiyası (ADA)
-
Elanın qoyulma tarixi: 13.05.2014Vakansiyaya müraciət tarixi bitmişdir.
İşin təsviri
Azerbaijan Diplomatic Academy (ADA)
Position: Receptionist (Facilities Management)
POSITION SUMMARY
The Receptionist will be responsible for operating ADA University switchboard and operating multi-line telephone system to answer incoming calls, direct callers to appropriate personnel and complete a variety of administrative duties.
RESPONSIBILITIES
• Operate switchboard in an efficient and timely manner;
• Relay incoming and outgoing calls in a courteous, professional, and efficient manner;
• Answer routine caller inquiries and refers to proper department, takes messages only when appropriate;
• Greet and register all visitors and direct them to the proper department or person;
• Liaise with other building receptionists and FM personnel to co-ordinate arrivals of VIP’s and other important guests;
• Check meeting room availability and book meeting rooms for staff when requested;
• Liaise with transport and parking supervisor to ensure visitor parking and in-house driver bookings are effectively coordinated;
• Book taxis for visitors when requested;
• Keep switchboard area clean and neat at all times.
• Such other duties as may be assigned.
REQUIREMENTS
a. Minimum of 1-2 years experience in a similar role;
b. Working on a University campus or similar environment;
c. Experience of working in a team environment;
d. Computer skills;
e. Communication Skills both oral and written;
f. Customer focused;
g. Knowledge of English, Azeri languages and Russian is an asset;
h. Although the office days/time are Monday to Friday 9am to 6pm (min of 40hrs/week), additional time and weekend working will be required in order to successfully fulfill the role.
Interested candidates are requested to submit, preferably in Word or PDF format, attached to an e-mail message: (1) a letter of interest specifying particular suitability for the position, when available and minimum expected salary (in AZN), (2) a current resume and (3) the names, email and business addresses of at least 3 references.
Send materials via e-mail to [email protected] specifying the Job Title in the subject line. Only shortlisted candidates will be contacted. The cut-off date for application is May 31, 2014.
ADA University offers a competitive remuneration package and attractive conditions of employment of high standard. For more information about ADA University, please visit www.ada.edu.az
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