Personal Assistant to General Manager
- AZCO Engineering-Procurement&Construction Co
-
Elanın qoyulma tarixi: 13.05.2014Vakansiyaya müraciət tarixi bitmişdir.
İşin təsviri
About company:
“AZCO Engineering - Procurement & Construction Company“ provides Technical Advisor, Engineering, Fabrication, Construction, Provision of Supervision , Procurement, Expediting and Inspection Services.
Our company offers a range of specialized services starting from the feasibility study, finishing with the supervision of the investment establishment and the follow up of production operations.
Job Title: Personal Assistant to General Manager
We are currently looking for experienced candidate to fulfill Personal Assistant position.
Job responsibilities
• To provide a high level support to the Manager;
• To work closely and effectively with the Manager to keep him well informed of upcoming commitments and responsibilities;
• To proactively manage the Manager’s time, ensuring regular catch-up meetings to review and update on diary commitments and key priorities both with internal and external contacts, exercising a high level of judgment on priorities;
• To provide a bridge for smooth communication between the Manager and internal departments;
• devising and maintaining office systems, including data management and filing;
• arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
• screening phone calls, enquiries and requests, and handling them when appropriate;
• meeting and greeting visitors at all levels of seniority;
• organizing and maintaining diaries and making appointments;
• dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
• taking dictation and minutes;
• carrying out background research and presenting findings;
• producing documents, briefing papers, reports and presentations;
• organizing and attending meetings and ensuring the manager is well prepared for meetings;
• liaising with clients, suppliers and other staff.
Requirements
1. Work experience in Administration/Executive Assistant/PA role;
2. Computer skills: Word, Excel, PowerPoint, Outlook and Internet.
3. Excellent oral and written communication skills both in Azerbaijani and English.
Russian language is an advantage.
4. Excellent inter-personal and communication skills;
5. Excellent organizational skills, ability to multi-task and organize others;
6. Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances;
7. Maximum age is 35 years. Candidates are required to submit their CVs until June 16, 2014.
Please indicate the name of the position you are applying for in the subject line of the application and send it to e-mail address:
Note: Only shortlisted candidates will be invited to the interview.
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