Assistant Purchasing Manager

İşin təsviri

Job duties:

• Implement sound purchasing policies, systems, and procedures in accordance with Company standards.
• Monitor vendors for quality, service, and price through standard purchasing specifications.
• Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased.
• Calls for quotations for any items costing more than a certain amount (As per company policy) and inquiries into prices from various suppliers. 
• Establish contracts to ensure reduced pricing for all operating areas of the hotel.
• Ensures that all orders receiving dates are updated by the buyers according to the supplier's promised delivery dates.
• Ensures that all authorized or approved purchase orders are sent to their respective suppliers/vendors for delivery purposes daily.
• Ensures and verifies that quotations are regularly updated, and supplier’s new and current price lists are maintained.
• Ensure the efficient operation of the Purchasing Department in all aspects.
• Research and identify new products and services for the hotel in the market.
• Checks, explains if needed, and approves delivered items discrepancy report issued by cost control regarding price and quantity order variances.
• Approves all additional requests for new storeroom items, checking correct item description, unit, packing, and category and establishes Min/Max estimated stock levels.
• Responsible for physical control of all store items until issued, fully documented under strict control procedures (key control, timing schedule, authorized issue requests). 
• Responsible for maintaining logical storeroom inventory levels operationally needed.
• Spot checks storeroom requests if properly maintained, verifies quantity requested and issued, proper items received by signatories, and ID availability.
• Spot-checks entered system quotations, period validity quotes locked by, etc.
• Ensures that the suppliers follow the rules relating to the hygiene of goods delivered.
• Keeps all records in a way that they can be checked at any time for information or audit purposes.
• Maintains all documents, files, and listings up-to-date and performs his duties in the most efficient manner.
• Willing to work a flexible schedule to accomplish all major responsibilities and tasks.

Requirements:

Behavioral:

• Positive and professional attitude.
• Ability to organize, maintain composure, and prioritize work under pressure.
• Ability to coordinate multiple tasks and maintain attention to detail.
• Strong reporting and communication skills.
• Ability to meet deadlines and multitask. 
• Team spirit and problem-solving abilities.

Education and experience:

• Any professional certification will be preferred.
• Experience within the PSCM department is required.
• Solid understanding of accounting payable principles.
• Advanced knowledge of Azerbaijani, English, and Russian. 

Application procedure:

The candidates who are interested please send your resume.

The above vacancy is addressed to nationals of Azerbaijan or with permanent residency in Azerbaijan. All eligible applications for the advertised post will be assessed and given equal opportunities.

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