Personal Assistant

İşin təsviri

Duties and responsibilities:

Support to the General Manager:

• management of the diary and appointments;  
• organization of business trips, obtainment of visas and provision of liaison with business partners, consultants, clients;
• support in the communication with authorities and State bodies;
• arrange meetings, video conferences, conference calls;
• manage ingoing and outgoing communications on behalf of General Manager;
• support the management for preparation of presentation materials, reporting and background documents;
• resolve issues that do not require the direct involvement of the line manager;
• prepare paperwork for business partners;
• interact with business partners of the company;
• inform the General Director about the progress of certain processes, results of enquiries and appeals;
• prepare documents for participation in activities of various state authorities, municipal bodies etc;
• compile all relevant information as required by management;
• to be available for business trips upon request of company;

Administrative and secretarial tasks:

• archiving papers, contracts, acts and other official statements of various government institutions;
• creating and sending memos in order to ensure internal and external communication and distribution of documents;
• ensure proper reception of visitors, arrange reception of participants of meetings, negotiations, etc;
• prepare of all requested documents, inform employees about decisions and orders of General Manager;
• arrange travels and reservations (taxi, hotel and airline) for relevant personnel and guests and as requested by management in coordination with responsible personnel.

Office Management:

• manages day-to-day operations of a variety of office services to ensure that the Employer administrative needs are met efficiently, reliably and economically.                                                            
• These activities may include: maintenance services, facilities management, purchase of minor goods and services; arrange business trips, assist with transfers, taxis or other transport booking, etc.

Translation/interpretation:

• upon the request, provides in-house translation of correspondence, documents and might act as an interpreter in meetings with local partners.
• provide weekly, monthly and yearly report on work task execution to line manager and/or nominated representative of Employer upon their request.

Knowledge & Qualifications:

• University Degree or Diploma in relevant discipline or equivalent

Experience:

• Relevant experience in secretarial/ personal assistant position at least 3 years;
• Similar role covered in last three projects of comparable size.

Skills and Abilities:

• Fluent Azerbaijani and English;
• Good IT and analytical skills;
• Attention to detail, excellent communications skills;
• Strong interpersonal, team-oriented skills, self-motivation and direction, with strong bias toward timely performance and problem resolution.

Email:  [email protected]

Company tərəfindən digər vakansiyalar

• Maliyyə üzrə aparıcı mütəxəssis
• Partnyor satışları üzrə mütəxəssis
• İnsan Resursları üzrə Mütəxəssis
• Mühasib
• Layihə Meneceri (Hotel İnşaat Layihələri)