Administrative Assistant – Receptionist

İşin təsviri

Main duties and responsibilities: 

• Perform general office duties including answering multi-line phones directing calls and taking messages as appropriate, greeting the public, typing, copying, filing, sorting and handling incoming and outgoing mail. 
• Support building leadership with administrative support and guidance. 
• Maintain accurate employee’s attendance records including entering daily attendance. 
• Lead all attendance issues and related database requirements for absence, illness, early departure, including all contact with home, and following up on and reporting staff attendance-taking.
• Greet teachers, guests, students, and staff in main office and direct as appropriate providing guest badges etc. 
• Takes messages and, where directed, schedules meetings for staff. Directs queries appropriately within the wider leadership to prevent all issues being passed to the line manager.
• Format and complete special projects as assigned by director
• Supporting the center, the administrators and ATDC initiatives.
• Other duties may be assigned as needed. 

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required: 

Education and/or Experience:

• High school diploma and at least one-year related experience in typing, general clerical and/or training or equivalent combination of education and experience;
• Prior successful experience working in a school setting strongly preferred;
• Demonstrated ability to successfully work with children and the public.

Interpersonal Skills:

• Works well with others from diverse backgrounds;
• Focuses on solving conflict; maintaining confidentiality; listening to others without interrupting; keeps emotions under control; contributes to building a positive team spirit;
• Refrains from negative talk and gossip, is friendly and personable;
• Ability to work rapidly and accurately; 
• Ability to exercise good judgment and work in an environment with constant interruptions;
• Is on time, punctual to meetings, knows how to manage a schedule, is organized.

Language Skills:

• Ability to communicate fluently verbally and in writing in Azerbaijani and close to fluently in English 
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals; 
• Good Russian skills preferred.

Computer Skills:

• General knowledge of computer usage and ability to use database software, internet software, e-mail, word processing software; 
• Ability to proficiently use the following programs strongly preferred: Google suite, MS Office;
• Ability to type accurately and proficiently.

Application procedure:

If you are interested to apply, please send a detailed letter of intent with a CV addressing relevant qualifications and experience.

CVs without cover letters will not be considered. In the subject line of your e-mail message, please, mention title of the position you are applying for. No information inquiries will be handled over the phone. Only short-listed candidates will be notified for the interview.

Email: [email protected]

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