Purchasing Assistant

İşin təsviri

Purchasing Assistant

Compile and update list of Open Purchase Requisitions on a daily basis and distribute to all Procurement Department team members
Examine and analyze departmental purchase requisitions (specially Overhead Spend purchase requisitions) for completeness and accuracy of information; contact department or initiator to clarify or complete information; determine method to process requisition based on amount, timeliness required, existing open contracts, and/or competitive bidding in accordance with established guidelines.
Identify and select vendor to procure requisitioned Goods, meeting criteria such as price, quantity, quality and delivery date and place orders.
Study quality of products; determine vendor from whom purchases will be made; place Purchase Orders to local & overseas suppliers; negotiate and renew contracts; investigate complaints and secure adjustments; follow-up on deliveries.
Responsible for price negotiations and cost savings/budget objectives.
Coordinate Purchase Orders for signatures by the Supply Chain/General Manager/Requestor/Initiator/QA Deptt. and other officers, issue and distribute Purchase Orders / Contracts.
Monitor supplier’s compliance to required delivery completion requirement.
Participate in Morning Accountability Meetings, when required, report daily progress and actions
Keep all RFQ, Purchase Order files, Contract files, Contract review, etc. in good order and proper files, to meet Audit requirements.
Assist in setting up vendor meetings and negotiations
Active involvement in supplier improvement for not acceptable supplier at the local level
Ensure the quality of purchased components in collaboration with the Quality Assurance Deptt. and Requestor/Initiator.
Keep the Purchase Order (local & overseas) files updated
During progress of orders, track amendment matters, negotiate and resolve. Issue PO/Contract amendment and distribute.
Monitor order progress, track outstanding orders, follow up on orders, resolve supplier issues and obtain executed orders or cancel orders as appropriate
Responsible for supplier related administrative issues.
Coordination with Operations & other Departments for information and updates.

Involvement and support in all procurement activities for facility (Issue Purchase Orders, Monthly reporting etc.).

• Maintain an effective liaison with vendors, management, staff, and co-workers
• Ensure timely submission of Supplier Invoices to Accounts Deptt. and daily update of Invoice Handover Register
• Along with Supervisor control issues related with Accounts Deptt.
• Review Quotations commercially for prices, breakups, options; delivery dates and prepares comprehensive Evaluation (cost comparison) Sheet
• Analyze/compare cost and evaluate the quality and suitability of supplies, materials
• Expedite Purchase Orders - ensure goods are delivered using the correct mode of transportation (time based) based on Operation's and maintenance request.
• Assist in other order entry (MOVEX & Excel reports) process activities including data maintenance, reporting & analysis
• Co-ordinate and regularly update “Maintenance Spend” Records
• Identify operational improvement areas through the discovery of gaps or new opportunities, responding to changing business requirements
• Introduce new suppliers to the company and discuss with them on business terms and conditions.
• Interview and correspond with suppliers, keep himself/herself informed of new products, market conditions and trends.
• Ensure strict compliance with Weir Group’s business practices to maintain highest level of integrity and ethical behaviour in executing any commercial transaction.
• Develop and manage relationships with internal customers and suppliers.
• Provide reports on procurement activity and commitment as & when required by Supply Chain Manager.
• This role description shall not exclude tasks necessary or incidental to the Employees’ position that may be assigned by the Company from time to time

Person Specification – Job Knowledge / Education and Qualifications / Personal Attributes
- Good English
-Should be able to work with relative independence
- Conduct studies
- Analyze and evaluate data
- Prepare and present written or oral reports
- Excellent skills in communication, negotiation, decision-making, interpersonal relationships
- Perform arithmetic calculations such as calculating interest, discounts, and shipping charges
- Negotiate within established parameters
- Maintain an effective liaison with vendors, management staff, and co-workers
- Demonstrate strong analytical skills, results-orientation, and high ethical standards
- Highly proficient in the use of MS Office suite of applications
- Possess good analytical and communication skills
- Must be hardworking and responsible

E-mail: [email protected]

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