Receptionist/Administrative Assistant

İşin təsviri

Responsibilities:

• Greet clients, visitors and guests as they enter into office;  
• Maintain professional and welcoming environment in reception areas and meeting room;  
• Answer telephone calls, transfer calls to appropriate person and take notes when needed;  
• Receive, send and sort daily incoming and outgoing mails;  
• Send e-mails and faxes when required; 
• Maintain up-to-date contact database; 
• Supply staff members and visitors with badges and ensure proper access rights are assigned; 
• Maintain appointment calendar; 
• Support with the purchase of office supplies;  
• Schedule, reschedule and cancel appointments as may be requested; 
• Coordinate and administrate cleaning works and tea services delivered by third parties to ensure that the services are delivered at a required level.     
• Provide general administrative assistance such as typing, copying, scanning, information research, filing, formatting, printing and others;  
• Support desk setup for existing and new employees as per agreed procedures; 
• Administration and coordination of in-house logistics from an administrative standpoint;  
• Maintenance of Excel sheets and their reconciliation, courier, transportation, office equipment registers;  
• Maintenance of meeting room area to ensure availability of all needed supplies to ensure its utilisation as per needs of staff members;  
• Provide a complete travel support to staff members including but not limited to obtainment of visas, purchase of travel tickets, airport pick-up and others; 
• Coordinate IT-related requests received from employees;         
• Support with external events such as conferences, training and others;   
• Support to management with administrative tasks as may be required. 

Duties:

• Stay align with corporate policies and procedures.   
• Represent BDO in a professional manner through punctuality & appearance.  
• Apply honesty, integrity and objectiveness while on duty;   
• Meet set deadlines.  

Requirements:

• Professional attitude and appearance
• Customer service attitude
• High school diploma (or equivalent) required.
• Fluent in Azerbaijani and Russian. (English language is a big advantage)
• Good communication and writing skills.
• Minimum digital skills in Excel, Outlook, Teams, etc.

Interested candidates are requested to send their updated resumes with “Receptionist/Administrative Assistant” mentioned in the [email protected]  email subject. 

BDO Azerbaijan LLC tərəfindən digər vakansiyalar

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