Administrative Assistant/Receptionist

İşin təsviri

Employment type: Full Time

• Greet clients, visitors and guests as they enter into office; 
• Maintain professional and welcoming environment in reception areas and meeting room; 
• Answer telephone calls, transfer calls to appropriate person and take notes when needed;
• Receive, send and sort daily incoming and outgoing mails; 
• Send e-mails and faxes when required;
• Maintain up-to-date contact database;
• Supply staff members and visitors with badges and ensure proper access rights are assigned;
• Maintain appointment calendar;
• Support with the purchase of office supplies; 
• Schedule, reschedule and cancel appointments as may be requested;
• Coordinate and administrate cleaning works and tea services delivered by third parties to ensure that the services are delivered at a required level.    

Administration:

• Provide general administrative assistance such as typing, copying, scanning, information research, filing, formatting, printing and others; 
• Support desk setup for existing and new employees as per agreed procedures;
• Administration and coordination of in-house logistics from an administrative standpoint; 
• Maintenance of Excel sheets and their reconciliation, courier, transportation, office equipment registers; 
• Maintenance of meeting room area to ensure availability of all needed supplies to ensure its utilisation as per needs of staff members; 
• Provide a complete travel support to staff members including but not limited to obtainment of visas, purchase of travel tickets, airport pick-up and others;
• Coordinate IT-related requests received from employees;        
• Support with external events such as conferences, training and others;  
• Support to management with administrative tasks as may be required.

Duties:

• Stay align with corporate policies and procedures;  
• Represent BDO in a professional manner through punctuality & appearance;
• Apply honesty, integrity and objectiveness while on duty;  
• Meet set deadlines. 

Requirements:

• Bachelor’s degree (preferable);
• Minimum 2 years of working experience in the relevant field; 
• Strong knowledge of Microsoft Office products;
• Intermediate level of English and good knowledge of Russian;
• Good communication, writing and time management skills;
• Strong organisational and time management skills; 
• Honesty, integrity and professional ethics.

Interested candidates are requested to send their updated resumes with AR1601 mentioned in the subject of their e-mail [email protected]

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